Time registration: Fixed paid employees

EU time directive, project time, job codes

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Written by Tanja Jensen
Updated this week

Click: Setup admin -> Modules > Add new policy or edit policy

Select registration method

BitaBIZ supports 4 methods for registering working hours.

The method an employee group must use is selected on the policy:

Click on the photo to see the 4 methods:

Read more about how the individual methods work:

  1. Employee must register start and end time
    πŸ“‘ User guide
    ​

  2. Employee must enter number of hours only
    πŸ“‘ User guide
    ​

  3. Employee must check in & out
    πŸ“‘ User guide
    ​

  4. Employee must edit today's work hours if deviation
    β€‹πŸ“‘ User guide: edit with start and end time
    πŸ“‘ User guide: edit with only hours
    ​
    β€‹πŸ’ Read more about setting up this method in the box below.
    ​

ℹ️ Approval requirements for time registrations can be switched on or off.

ℹ️ You might need to remove access to job codes if the purpose only is daily work hour registration.

ℹ️ If the purpose is daily work hour registration. We recommend activating reminder if a work day is missing a time entry.

πŸ’ When the registration method and approver flow have been clarified - the desired method for your time registration is saved on the policy. And it is then valid for the employees linked to the policy.

Employee must edit today's work hours if deviation

Automatic time registration

If this method is selected, employees does not have to create their daily work hours.

They only have to edit the official work hours if there is a deviation.​
​

ℹ️ The registration method requires the connection of official working hours. Because it is the standard time that is automatically created every day at 9 AM.

BitaBIZ has 2 methods for official work hours . One of the 2 methods must be activated:

  1. Enter official start time and end time per weekday

  2. Only enter number of net hours per weekday

Guides for official work hours

πŸ“‘ Official work hour with daily start/end time. Click here

πŸ“‘ Net hours per weekday. Click here

What is the significance of the choice of official work hour method?

The selected method determines how your employees must edit deviations from the official working hours.

The solution is integrated with your leave & absence solution

Days of absence (vacation, sick days, public holidays, fixed day off, leave, etc.) are not booked with working time.

If an employee before 9 on a working day books a sick day or sick period. Then no working hours are created that day.

It is described in the user guide:

Access to time registration

Access to time registration is given via the employees' master data card:

πŸ’ We recommend that the global default settings for access to time registration is set to automatically grant access for all employees. Read more here.

With the 3 steps above, your time registration is ready to go live πŸ›«

πŸ’ We recommend that the user guide that describes your chosen registration method is shared with your employees. Click here! πŸ›©οΈ

πŸ’ Remember to also share your approver guide. It is here! ✈️

⬇️ Below we describe several options that can easily be connected to your time registration!

Checklist

Should some of the features below be connected to your time registration?

Notifications

Push notification: Reminder

If an employee forgets to register their hours, a friendly reminder is sent the following day.

πŸ’ A notification is only sent if the previous day is a working day and is not booked with any absence.

ℹ️ This reminder requires official work hours created. Because a day without standard hours created is a day off and no reminder is sent.

Guides for standard hours methods:

Live feed: Remember to check out today

When the employee has checked in, a counter is automatically created on the front of the mobile screen that counts the number of hours checked in and with a direct link to check out.

ℹ️ This reminder is only supported by the check in/out time registration method.

SMS message: Approve hours

Follow-up on the approver if time entries are not approved at a selected date.

EU notifications

Push notification: the EU's 48-hour rule

πŸ’ Automatic message follow-up to the approver and employee if the average hours registered per week exceeds a selected number of hours in a 4-month period.

Push notification: EU rest time rule

πŸ’ If the rest period of at least 11 hours is not observed, a notification can be send.

Job codes and breaks

Should time be registered on job codes?

πŸ’ The last selected job code is remembered for the next time. If there are many job codes, there is a search function.

Own paid breaks are deducted from the registered working hours.

πŸ’ Breaks can be targeted at different employee groups.

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