Select time registration method
BitaBIZ supports 4 time registration methods for registering working hours.
The 4 time registration methods for registration of working hours you can choose between is:
Employee must enter start and end time
Employee must enter number of hours only
Employee must check in and out
Employee shall only adjust today's official time for any deviations
The time registration method a staff group should use is selected in the employees’ policy.
How to select time registration method on a policy:
Click "Setup admin"
Click "Modules"
Click "Edit" next to the desired policy, or click "Add new policy"
Open the section "Time registration - without hour bank"
Choose 1 of the 4 methods.
Read more about how the individual methods work:
Employee must register start and end time
📑 User guide
Employee must enter number of hours only
📑 User guide
Employee must check in & out
📑 User guide
Employee must edit today's work hours if deviation
📑 User guide: edit with start and end time
📑 User guide: edit with only hours
💁 Read more about setting up automatically created working hours in connection with time registration method 4 under the section “Adjust today’s official time if any deviations”
Click on the photo to see the 4 methods:
Often asked questions:
Can the approval requirement for time registrations be removed?
ℹ️ Yes, the approval requirement for time registrations can be enabled or disabled in the policy.
Can access to job codes in time registrations be removed?
ℹ️ Yes, access to job codes can be removed in the policy. This is a good idea if the purpose is daily working time registration.
Are there daily reminders for missing time registrations?
ℹ️ For daily working time registration, we recommend enabling daily reminders if a workday is missing a time registration.
💁 Once the time registration method and approval flow have been decided, the selected method is saved in the policy. It will then apply to all employees linked to the policy.
Employee access to time registration
In the policy, you select the time registration method that employees must use to register their working time.
Access to time registration is granted on the employee’s master data card.
How to grant employees access to time registration
Click "Setup admin"
Click "Edit" next to the employee
Open the section "Application access"
Under the "Time registration" section, select "Without hour bank"
💁 Employees can only register and edit working time once they have been granted access to time registration – without hour bank – on their master data card.
If the time registration method "Employee should only edit today’s time if deviation" (Method 4) is selected, official working hours will automatically be created starting from the moment time registration access is granted on the employee’s master data card.
Focus on time registration
This setting determines the level of focus on working hours.
You can enable or disable access to statistics on time registration Employee access to statistics and balances.
💁 This feature includes employee access to statistics and balances for time registration, as well as the level of focus on weekly, monthly, and yearly working hours.
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Edit today's official time for any deviation
Benefits of this method:
This method automatically creates daily time registrations for each employee at 09:00.
If this method is selected, employees do not need to create their daily working hours manually.
Employees only need to edit the automatically created working hours if there is a deviation.
The time registration method "Edit today’s time if any deviations", which automatically creates the official time in the employees’ calendars, is applied in the employee’s policy under "Time registration – without hour bank" by doing the following:
Click "Setup admin"
Click "Modules"
Click "Edit" next to the policy, or click "Add new policy"
Open the section "Time registration – without hour bank"
Select the method "Edit today’s official time if any deviations" as shown in the image below:
ℹ️ This registration method requires the setup of official working hours in order for the standard time to be automatically created each day at 9:00 AM.
BitaBIZ offers 2 standard time methods for setting up official working hours.
The 2 standard time methods are:
Create official start and end time per workday
Create only net hours per workday
Official working hours are set up in the employee’s policy by doing the following:
Click "Setup admin"
Click "Modules"
Click "Edit" next to the policy, or click "Add new policy"
Open the section "Working week"
Select one of the two standard time methods, as shown in the image below:
Guides for standard time
Read more about the two standard time methods for setting up official working hours below, along with detailed guides:
📑 Official working hours with daily start/end time – Click here
📑 Official working hours with net hours only per weekday – Click here
What impact does the choice of standard time method have?
The selected standard time method determines how your employees will edit deviations from the automatically created official working hours.
Edit start and/or end time
Edit only the number of hours worked
The solution is integrated with your absence solution
If one of the following absence types is registered before 09:00, official working hours will not be automatically created for that day:
Sick day, child sick
Vacation, other vacation
Other absence (leave, etc.)
Public holidays, weekends
Minus days (day bank)
Days off (custom registration type)
This is described in the user guides below:
📑 User guide: Edit deviation with start and end time
📑 User guide: Edit deviation with number of hours
With the 4 steps above, your time registration is ready to go live!
Choice of time registration method
Employee access to time registration
Choice of focus on working hours
Setup of official working hours
💁 We recommend that the user guide that describes your chosen registration method is shared with your employees. Click here!
💁 Remember to also share your approver guide. It is here!
Checklist for time registration
Below we describe additional options that can easily be activated for your time registration!
💁 Consider whether the following features should be enabled for your time registration.
General messages and notifications
Notifications designed to ensure an efficient time registration flow.
Remember to edit
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ℹ️ Can be activated for:
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Remember to register
If an employee forgets to register their hours, a friendly reminder is sent the following day.
💁 A notification is only sent if the previous day is a working day and is not booked with any absence.
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ℹ️ Can be activated for:
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Live feed as a reminder to check out on the actual day.
When the employee has checked in, a counter is automatically created on the front of the mobile screen that counts the number of hours checked in and with a direct link to check out.
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ℹ️ Can be activated for:
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EU notifications
Notifications designed to ensure compliance with the EU time directive.
Push notification: the EU's 48-hour rule
💁 Automatic message follow-up to the approver and employee if the average hours registered per week exceeds a selected number of hours in a 4-month period.
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Push notification: EU rest time rule
💁 If the rest period of at least 11 hours is not observed, a notification can be send.
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Job codes, breaks and add/edit rule back in time
Add and edit back in time?
💁 Should there be a limit on how far back in time employees will be able to add and edit their working hours? |
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Time registration on jobcodes
Should time be registered on job codes?
💁 The last selected job code is remembered for the next time. If there are many job codes, there is a search function.
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Own paid beaks
Own paid breaks are deducted from the registered working time.
💁 Breaks can be assigned to specific staff groups. Multiple breaks can be created per day.
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