Select registration method
BitaBIZ supports 4 methods for registering working hours.
The method an employee group must use is selected on the policy:
Click on the photo to see the 4 methods:
Read more about how the individual methods work:
Employee must register start and end time
📑 User guide: entering start/end time
Employee must enter number of hours only
📑 User guide: entering hours only
Employee must check in & out
📑 User guide: check in & out
Employee must edit today's work hours if deviation
📑 User guide: edit today's working hours if deviation
💁 Read more about setting up this method below.
ℹ️ Approval requirements for time registrations can be switched on or off.
ℹ️ You might need to remove access to job codes if the purpose only is daily work hour registration.
ℹ️ If the purpose is daily work hour registration. We recommend activating reminder if a work day is missing a time entry.
💁 When the registration method and approver flow have been clarified - the desired method for your time registration is saved on the policy. And it is then valid for the employees linked to the policy.
Employee must edit today's work hours if deviation
If this method is selected, employees does not have to create their daily work hours.
They only have to edit the official work hours if there is a deviation.
If there is no deviation, the employee does not have to do anything!
ℹ️ The registration method requires connecting the Official work hour method with start and end time. Because it is the official work hours with start and end time that is automatically created every day at 9 AM.
📑 Read this guide about how to setup the official work hour method with daily start/end time. Click here
ℹ️ Days with absence (vacation, sick days, public holidays, etc.) are not booked with working hours.
💁 If an employee before 9 am on a working day book a sick day or sick period. Then no working hours are created that day. It is described in the user guide. Click here
Access to time registration
Access to time registration is given via the employees' master data card:
💁 We recommend that the global default settings for access to time registration is set to automatically grant access for all employees. Read more here.
With the 2 steps above, your time registration is ready to go live 🛫
💁 We recommend that the user guide that describes your chosen registration method is shared with your employees. Click here! 🛩️
💁 Remember to also share your approver guide. It is here! ✈️
⬇️ Below we describe several options that can easily be connected to your time registration!
Checklist
Should some of the features below be connected to your time registration?
Notifications
Push notification: Reminder
If an employee forgets to register their hours, a friendly reminder is sent the following day.
💁 A notification is only sent if the previous day is a working day and is not booked with any absence.
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ℹ️ This reminder requires official work hours created. Because a day without standard hours created is a day off and no reminder is sent.
Guides for standard hours methods: |
Live feed: Remember to check out today
When the employee has checked in, a counter is automatically created on the front of the mobile screen that counts the number of hours checked in and with a direct link to check out.
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ℹ️ This reminder is only supported by the check in/out time registration method. |
SMS message: Approve hours
Follow-up on the approver if time entries are not approved at a selected date.
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EU notifications
Push notification: the EU's 48-hour rule
💁 Automatic message follow-up to the approver and employee if the average hours registered per week exceeds a selected number of hours in a 4-month period.
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Push notification: EU rest time rule
💁 If the rest period of at least 11 hours is not observed, a notification can be send.
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Job codes and breaks
Should time be registered on job codes?
💁 The last selected job code is remembered for the next time. If there are many job codes, there is a search function. |
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Own paid breaks are deducted from the registered working hours.
💁 Breaks can be targeted at different employee groups. |
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