Click: Setup admin -> Modules > Add new policy or edit policy
Select registration method
BitaBIZ supports 4 methods for registering working hours.
The method an employee group must use is selected on the policy:
Click on the photo to see the 4 methods:
Read more about how the individual methods work:
Employee must register start and end time
📑 User guide
Employee must enter number of hours only
📑 User guide
Employee must check in & out
📑 User guide
Employee must edit today's work hours if deviation
📑 User guide: edit with start and end time
📑 User guide: edit with only hours
💁 Read more about setting up this method in the box below.
ℹ️ Approval requirements for time registrations can be switched on or off.
ℹ️ You might need to remove access to job codes if the purpose only is daily work hour registration.
ℹ️ If the purpose is daily work hour registration. We recommend activating reminder if a work day is missing a time entry.
💁 When the registration method and approver flow have been clarified - the desired method for your time registration is saved on the policy. And it is then valid for the employees linked to the policy.
Focus on time registration
Setting that determines the level of focus on working hours.
Enable or disable access to statistics Employee access to statistics and balances.
💁 Setting for the level of focus on weekly, monthly, and yearly working hours. |
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Employee must edit today's work hours if deviation
Automatic time registration
If this method is selected, employees does not have to create their daily work hours.
They only have to edit the official work hours if there is a deviation.
ℹ️ The registration method requires the connection of official working hours. Because it is the standard time that is automatically created every day at 9 AM.
BitaBIZ has 2 methods for official work hours . One of the 2 methods must be activated:
Enter official start time and end time per weekday
Only enter number of net hours per weekday
Guides for official work hours
📑 Official work hour with daily start/end time. Click here
📑 Net hours per weekday. Click here
What is the significance of the choice of official work hour method?
The selected method determines how your employees must edit deviations from the official working hours.
The solution is integrated with your leave & absence solution
Days with absence are not booked with working hours:
sick day
vacation
Other leave
public holidays, weekends
minus days (day bank)
fixed day off (custom registration type)
It is described in the user guide:
Access to time registration
Access to time registration is given via the employees' master data card:
💁 Employees can only register and edit working hours, once they have been added access to time registration on their master data card.
If the method "Employee must edit today's work hours if deviation" is selected, the official working hours will be created automatically from when access to time registration is added on the employee's master data card.
💁 We recommend that the global default settings for access to time registration is set to automatically grant access for all new employees. Read more here.
With the 4 steps above, your time registration is ready to go live 🛫
💁 We recommend that the user guide that describes your chosen registration method is shared with your employees. Click here! 🛩️
💁 Remember to also share your approver guide. It is here! ✈️
⬇️ Below we describe several options that can easily be connected to your time registration!
Checklist
Should some of the features below be connected to your time registration?
Notifications
Notifications designed to ensure an efficient time registration flow.
Remember to edit |
ℹ️ Can be activated for Edit deviation |
Remember to register
If an employee forgets to register their hours, a friendly reminder is sent the following day.
💁 A notification is only sent if the previous day is a working day and is not booked with any absence.
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ℹ️ Can be activated for:
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Remember to check out
When the employee has checked in, a counter is automatically created on the front of the mobile screen that counts the number of hours checked in and with a direct link to check out.
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ℹ️ Can be activated for Check in/out: |
EU notifications
Notifications designed to ensure compliance with the EU time directive.
Push notification: the EU's 48-hour rule
💁 Automatic message follow-up to the approver and employee if the average hours registered per week exceeds a selected number of hours in a 4-month period.
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Push notification: EU rest time rule
💁 If the rest period of at least 11 hours is not observed, a notification can be send.
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Job codes, breaks and add/edit rule back in time
Add and edit back in time?
💁 Should there be a limit on how far back in time employees will be able to add and edit their working hours?
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Should time be registered on job codes?
💁 The last selected job code is remembered for the next time. If there are many job codes, there is a search function. |
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Own paid breaks are deducted from the registered working hours.
💁 Breaks can be targeted at different employee groups. |
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