Introduction to own paid breaks
With the Own paid breaks feature, you can automatically deduct fixed breaks from employees’ time registrations.
Breaks are configured per policy and can be targeted to specific employee groups. The feature ensures consistent registration and correct calculation of working hours.
When a break is configured:
The break time is automatically deducted from the registered working time
The break can be set as mandatory or editable
If an employee works during their lunch break, you can choose whether they should have the option to remove the break or whether it is mandatory
Multiple breaks can be created per day
The configuration applies to all employees assigned to the selected policy
How to create own paid breaks
To create own paid breaks, go to:
Setup Admin → Modules → Edit policy
Open the “Workweek” section
Open the “Break” subsection
Click Add break
Enter start and end time
Choose whether the employee can remove the break
Click Save
Activate the break on the policy by marking it as active.
Registration types affected by breaks
Own paid breaks apply to the following registration types:
Time tracking
Flex time
Time off in lieu
Other vacation
Sick
Child sick
If a time registration only partially overlaps with a break, only the part that overlaps with the break will be deducted.
Employee view of breaks
Create registration
When the employee creates a registration, the break is shown at the bottom of the screen.
If a checkmark is displayed, it means the employee has the option to remove the break. |  |
View registration
On a previous registration, it appears at the bottom of the screen whether a break has been deducted. |  |
FAQ
Do changes to breaks apply retrospectively?
Do changes to breaks apply retrospectively?
If breaks are changed on the policy, the change applies going forward and does not affect registrations that have already been created.
Can we have different breaks for different employee groups?
Can we have different breaks for different employee groups?
Breaks are configured per policy and can therefore vary between employee groups.
Must employees take a break if it is set on the policy – and what if an employee does not take a break?
Must employees take a break if it is set on the policy – and what if an employee does not take a break?
If the break is enabled in the employee’s policy, it will automatically be deducted from recorded working time if the registration overlaps with the break.
Whether the employee “has to” take the break depends on the setup:
If the break is mandatory → the employee cannot remove it
If the break is editable → the employee can remove it themselves on the day
So, it is a policy setting – not a manual entry.
If the employee does not take a break, you can:
Allow the employee to remove it
Create a separate policy without a break and assign the employee to it
Break configuration is managed per policy – not individually, unless the employee is assigned their own policy.
Our employees have paid lunch – how is this handled?
Our employees have paid lunch – how is this handled?
If your employees have paid lunch, a break should not be created in the policy, as it should not be deducted from the recorded working time.
Note:
A break that is active and mandatory in the policy will automatically be deducted from working time if it overlaps.