Select method for official working hours
BitaBIZ supports 2 methods for setting official working hours.
The 2 offical working time methods are:
Daily official start and end time is entered
💁Use this method for staff groups with a fixed work schedule that doesn’t change much.
Only net hours for the day are entered. – THIS ARTICLE!
💁Use this method for employee groups without a fixed working schedule.
Read more about that method here.
It is also possible to completely disconnect official working hours from a policy.
💁Use this for hourly paid freelancers or fixed paid employees with an hour bank solution without any managment og standard working hours.
Create official working hours with net hours only
How to set official working hours for an employee group
Click "Setup admin".
Click "Modules".
Click "Edit" next to the policy
Open the "Working week" section.
Select the method: “Enter only net hours per workday“.
Enter net hours for each workday.
💁 Official working hours entered on a policy will automatically apply to all employees connected to that policy.
How to set official working hours for an individual employee
If an employee has special working hours, these can be set directly on the employee's master data card.
Click "Setup admin".
Click "Edit" next to the employee's profile.
Open the "Working week" section.
Select “Working hours are managed here on employees master data”.
Enter net hours per workday.
💁 Working hours entered on the employee's master data card will always override the official hours from their policy.
💁 On the employee's master data card, working hours can vary between even and odd weeks.
Max plus hours per day
ℹ️ This function is only for flex time.
💁 The hours entered in “Max. plus hours” define the maximum number of hours that can be earned into the hour bank in that day.
How to set Max plus hours:
Open the "Working week" tab on the policy.
Enter the maximum number of overtime hours for the day in the “Max. plus hours” field.
History on official working hours
It’s important to understand how the system handles changes to working hours:
When official working time is changed on a policy or an employee’s master data card, the historical official working time used on previously saved registrations is retained.
The change in the official working hours will only apply to new, future registrations.
This ensures that historical working time data is preserved.
Registrations using net hours
Time registration – without hour bank
Edit today’s automatically created official working time if there’s a deviation
💁 The time registration method: Edit today’s standard time if deviation requires the official working time to be defined. It is used to register working hours e.g. 7.4 hours on working days.
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Time registration – with hour bank
Flextime
💁 Flextime uses net hours to settle working time to the hour bank with the day's plus or minus hours. |
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Time off💁 Today's working hours are pre-filled with net hours for the entire working day. Employees can adjust the time.
💁 Employees cannot register more time off than the offical working hours for the day, that is set on the employees' policy or master data card.
💁 Using the "whole day" function will make a time off registration with the date's official net hours, for example 7.5 hours. |
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Absence
Other vacation - hours💁 Today's working hours are pre-filled with from/to time for the entire working day when hours are selected. Employee can adjust the time.
💁 Employees cannot register more other vacation than the official net hours, that is set on the employee's policy or master data card. |
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Sick hours💁 Today's working hours are pre-filled with from/to time for the entire working day when hours are selected. Employee can adjust the time.
💁 Employees cannot register more sick hours than the official net hours, that is set on the employee's policy or master data card. |
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Other guides related to this guide
📑 Create official working hours - with start and end time per day. Click here!
📑 Create own paid breaks. Click here!