Custom registration types are shared in the Team Calendar. Hence, the registrations are used for planning and overview and are not private.
A custom registration type is created with a presence status:
The presence status has a color code. Via the Team Calendar filter it is possible to select which presence status to see:
What is Custom registrations types often used for?
Planning and overview related registrations
Example of event name | Team Calendar status |
Evening roster Weekend roster In office On call duty | At work / Roster |
Working from home Seminar Travel Working from location X | Working elsewhere |
Private appointment Not available (Doctor, dentist, etc) | Out of Office |
Fixed day off (Part time employed) | Out Of office |
Company specific day off Unofficial holidays | Out of Office |
Payroll related registrations
Example of event name | Team Calendar status |
Travel days or hours with allowance | Working elsewhere |
On-call duty | At work / Roster |
Sick leave hours (Paid) | Out of Office |
Setup custom registration types
How to create your own registration types
Click: Setup admin > Modules > Custom registration types.
Create the name of the registration type
(Travel-EU, Fixed day off, Work from home, Work from office, etc.)
Choose whether the registration type requires approval.
Choose whether the registration type is a day off
(Automatic time registrations will not be created on days off)
Choose whether a note added to the registration type should be shared in the Team calendar or be private.
Choose whether the registration type should be available to all employees or only selected staff groups.
Choose whether the registration type should be registered in hours or days.
Choose whether the registration should be sent for payroll processing.
If YES, select: "Add to payroll export" and enter the payroll code in the "ID number" field.
Read more about payroll export here!
Choose which presence status the registration type should communicate
(At work / Shift, Working elsewhere, Busy, or Absent)
💁 Get improved planning and overview in the Team Calendar by selecting a color for the registration type.
Language and category name
Custom registration types support 2 languages: English and Danish.
When a registration type is created in for example English, a Danish name for the type can be added. This Danish name will be shown to employees who have selected Danish as the language on their BitaBIZ account.
Click: Change to Danish to enter the Danish name for the type.
The standard category name is Out of office in both languages.
The category name can be changed and customized in both English and Danish.
For example, "Out of office" in English, as shown in the image above, and "Ikke på kontoret" in Danish.
Custom registration types in the employee calendar
Each custom registration type created has its own balance in the employee statistics:
How custom registration types work in the calendar
Registration unit is days. |
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Registration unit is hours. |
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Custom registration types supports recurring event booking.
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Custom registration types are added to the Outlook / Exchange integration, if the integration is activated.
This means that the registration created in BitaBIZ will be synchronized with the employee's Outlook calendar. |
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If a note is added to a registration it will be shared in the Team calendar.
Attention: The note is only shared if "Show note" is enabled in the setup of the registration type. |
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Employee access to custom registration types
Standard default access to registration modules are stored on the Global Settings page. Therefore, new employees can automatically get access to the module. Read more here!
Individual access to registration modules is managed on the employee's master data card.
Activate "Custom registration types" under the section "application acces" on the employee's master data card.