Welcome to BitaBIZ!
BitaBIZ is a user-friendly platform for managing time, absence, and vacation planning.
Login
First time logging in:
Click the link in the invitation email you received.
If your company uses Single Sign-On (SSO), you’ll be taken straight to the login page
If not, you’ll need to create a password using the link
Your email address is always your username.
See this guide for login instructions.
Create a registration:
You can register in BitaBIZ from the mobile app, Outlook, or the web:
Click “New registration” or “Check in”
Choose registration type:
Supplementary balance (Other vacation, Care days, 6th vacation week)
Sick day & Child sick
Time registration -> Payroll hours & project hours
Out of Office -> Working from home, Own paid day off, Fixed day off, etc.
Enter date or time period
Click "Save"
Note:
You can only select the registration types your company has given you access to.
If you’re missing a registration type you previously had or should have access to, contact an administrator who can grant you access.Names of registration types may have been changed by your company
The time registration method for registering payroll hours, project hours, and overtime depends on your company’s chosen method
Earning and use of vacation days depends on the method your company has set up. Always follow the vacation guide that matches your company’s setup
Rules for registrations
It’s important to understand how registrations work in BitaBIZ:
Absence (e.g. vacation and time off)
Register on the day or in advance
Cannot be registered retroactively
Cannot be deleted retroactively
If you need to change or delete absence in the past, contact your manager.
Sick leave
Register either on the day or as a period, depending on your company’s setup
In some cases, it can be edited or deleted retroactively if allowed and not payroll processed. This depends on your company’s setup
Time registration (payroll hours, overtime, flex time, mileage)
Can be registered retroactively
Can be edited and deleted as long as the registration hasn’t been payroll processed.
However, your company may have a setting for how far back changes can be made
Payroll processed registrations
Cannot be deleted or changed
Are locked in the system
If a registration has been payroll processed and needs to be changed, contact your manager, as only an administrator can change payroll processed registrations.
Calendar and display
Public holidays are shown in red in the calendar
Public holidays do not count as vacation days
Deleting registrations
How you delete a registration depends on the type:
Future registrations:
→ can be deleted directly in the calendarAbsence in the past (e.g. vacation):
→ cannot be deleted
→ contact your manager or HRPayroll processed registrations:
→ cannot be deleted
Deleting during a vacation period
Vacation registered as a continuous period (several days in a row) is considered a single registration, which means:
You cannot delete individual days within the period
If the vacation needs to be changed, you must delete the entire registration and create a new one with the correct dates
Deleting recurring registrations
If the registration is recurring, you can choose to:
delete just one registration
or the entire series
Approvals and notifications
When you create a registration, your manager is notified directly by email/SMS
When the registration is processed (approved or rejected), you’ll be notified by email
Registrations awaiting approval are clearly shown in your calendar in red. Once a request is approved, it changes color/status to approved
My registrations (overview and export)
My calendar
From your calendar in the web portal, you get a full overview of your work hours and absence. Click a registration in your calendar to open it and see details.
If you want a complete overview as a report, you’ll find it under "My registrations".
Depending on your company’s settings:
Red indicates your registrations are awaiting approval.
View weekly, monthly, and yearly statistics.
Export your own registrations
As an employee, you can get an overview of your own registrations and export them via the “My registrations” tab in the web portal.
Here’s how to find it:
Go to Calendar
Select the My registrations tab
Here you can:
Select period
Set a start and end date for the period you want to view
You can run a report for up to one year at a time
Filter view
You can choose to see:
one registration type at a time (e.g. time registrations, vacation, sickness, mileage)
or all registrations together
It’s not possible to combine several specific types in the same view
View and export data
Click Show result to display the registrations
The result is shown as a single listYou can then export the view to Excel
It’s a good idea to export all registrations to Excel and then filter and sort the data as you wish.
Only registrations you have access to will be shown in the overview.
Note: The export from "My registrations" is for personal use only – not for reconciliation or balance checks.
This function only applies to your own registrations. It’s not possible to export registrations for other employees from this view.
My data and apps:
You can enter your own user data, such as birthday, home address, personal email, time zone, emergency contact, etc. in BitaBIZ. Read more about how to do this here.
BitaBIZ can be used via your mobile app and Outlook. In Outlook, you can set up an email auto-reply for when you’re absent.
You can also add your BitaBIZ Team calendar to your Outlook, Google Calendar, or iCal
Support
If you have a question, you’re very welcome to contact BitaBIZ.
Read more here!