User guide

Introduction to BitaBIZ

Esben Hedegaard avatar
Written by Esben Hedegaard
Updated over a week ago

Welcome to BitaBIZ

BitaBIZ is a user-friendly time, leave and absence planning system.


First time you log-in:

  1. Click the link in the email invitation you received

  2. Create your password

  3. Your email address is your username

employee time registration


Add event:

When you open BitaBIZ from your mobile, Outlook or the web portal:

  1. Click "Add event".

  2. Select the relevant event type:

  3. Add period/ date

Your event is created when you click "Save"

ℹ️ You only have access to the registration types your company is using!

Registration rules:

  • Absence status must be shared on the day (sick day) or requested in the future (vacation and time off). You can not register or delete leave & absences events back in time.

  • Payroll hours, overtime, flex hours and driving settlements can be registered back in time.

  • Events that have been processed for payroll cannot be deleted. They are locked. Therefore, contact your administration if a payroll processed event needs to be changed.

  • Dates written in the color RED in the calendar are public holidays. If you book a vacation period that cross over a public holiday, the public holiday does not count.


  • when you register a new event, your manager is informed directly via email and / or SMS.

  • when your manager has processed your request (approved / rejected) you will be notified by email.

  • an event that requires approval is marked with the color red / awaits approval in your calendar. When your request is approved, the color / status changes to approved.

My Settings & Apps:

User settings

Create / save your birthday, private address, private email, time zone, emergency contact, etc. Read more here!

Mobile app

Use BitaBIZ from your mobile. Read more here!

Outlook app

Use BitaBIZ from Outlook. Read more here!

Outlook Email autoreply (Out of Office)

Activate your Outlook email autoreply from BitaBIZ. Read more here!

BitaBIZ Team calendar

Add your department vacation plan in BitaBIZ to your Outlook, Google Calendar, Apple iCal. Read more here!


If you have a question, you are very welcome to contact BitaBIZ. Read more here!

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