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New employees update automatically - What should I do?
New employees update automatically - What should I do?

New employees updates automatically to BitaBIZ from our central user administration (Microsoft Azure Active Directory)

Morten Borum avatar
Written by Morten Borum
Updated over a week ago

When your Active Directory is connected to BitaBIZ, you do not have to manually create new employees for BitaBIZ.

They are created automatically. And can log in to BitaBIZ immediately with their company password.

When a new employee is created, the employee is missing at least:

  • Policy

  • Date of employment

  • Payroll number

Be aware of what master data your company has connected for automatic synchronization.

Read more about which master data can be automatically synchronized from your user administration to BitaBIZ click here!

The employee list

Click: Setup Admin

The employee list shows new employees who need to get the latest settings connected:

  • Enter the keyword "MISSING" and new employees will be displayed (which have been created automatically) that need information to be filled out:

azure ad employee management
  • Click edit on the individual employee's profile to update the latest master data for the employee's master data card:

azure ad employee management

The employee is now created and is ready to use BitaBIZ!

Standard settings

A new employee is created with your default settings for new employees:

  • Access to registration types (vacation & absence, time registration, time bank, etc.)

  • Team calendar access

  • Language

Change an employee's default settings for registration access:

If an employee needs more advanced settings for registration and calendar access, individual settings are selected under the "Application Access" tab on the employee's master data card.

advanced employee settings

Should the new employee have a role in BitaBIZ?

An employee is created by default without roles.

Click the "Roles" tab to assign a role:

  • Approver. Read more here! (Can be created automatically from your AD)

  • Setup Admin

  • Payroll Admin

  • HR

advanced employee settings

If an employee is marked as an approver for a department, all vacation requests by employees of that department, are sent to the approver. Read more how to set up approval flow here!

Working week - Standard working hours

Does the employee have flexible hours, hour based other vacation, earn overtime that can be used for time off?

The employee's standard hours must be created for BitaBIZ. Either via the policy or the employee master data card.

The master data card is used for the employee's standard hours if the employee's standard hours deviate from your standard hours created for your policies.

employee working week

Create multiple dimensions for the employee profile?

Employees dimensions:

  • Office location (Can be created automatically from your AD)

  • Country (Can be created automatically from your AD)

  • Company

  • And more

advanced employee settings

Telephone book

Phone numbers are shared via the mobile app's phonebook and the web portal's people page.

advanced employee settings

Employee info

Use BitaBIZ to store master data about the employee's private address, link employment documents, the employee's birthday, etc.

  • Job title (Can be created automatically from your AD)

advanced employee info

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