Skip to main content
Deviation registration - rules & logic

Adjust the official working hours of the day via deviations (Absence, Overtime, Time Off)

Esben Hedegaard avatar
Written by Esben Hedegaard
Updated over a week ago

Adjust the official working hours via deviation registration

The solution is used by employees who have an hour bank but do not need to register their working hours daily.

The official working hours are edited through deviation registrations in the form of:

  • Absence

  • Overtime

  • Time off

The work work hour page shows how registered deviations affect the employee's hour bank and the actual working hours per day and week, respectively:

πŸ“‘Setup-guide

Rules and Logic - Deviation Registration

Selection of Standard Time Method

It is required to set up a standard working time method for the module.

There are 2 standard working time methods to choose from. They are configured either in the policy or on the individual employee's master data card.

The official start and end time has been entered.

Only the net hours have been entered.

πŸ’ Use this method for staff groups with a fixed work schedule that doesn't change much. Read more here.

πŸ’ Use this method for staff groups without a fixed work schedule. Read more here.

Workday without deviation

If no deviation has been recorded on a workday, whether it be overtime, time off, or absence.

Then no changes are made.

Actual working hours = standard time

Hour bank (+/-) = 0 hours

Full day of absence

These absence days reset the actual working hours:

  • Vacation

  • Paid vacation day

  • Sick day & child sick

  • Other absences (leave, etc.)

  • Public holidays

  • Day bank - minus day

  • Custom registration type marked as a day off

Actual working hours = 0 hours

Hour bank (+/-) = no adjustment

ℹ️ A full day of absence is deducted from the Work hours and the actual working hours for that day become 0 hours.

Half day of absence

These absence days reset the actual working hours:

  • Vacation

  • Paid vacation day

  • Sick day & child sick

  • Other absences (leave, etc.)

  • Public holidays

  • Day bank - minus day

  • Custom registration type marked as a day off

Actual working hours = 3.75 hours

Hour bank (+/-) = no adjustment

ℹ️ A half day of absence is deducted from the Work hours, and the actual working hours for that day become half of the standard time.

Absence hours

Absence types that support Hourly Registration:

  • Paid vacation day

  • Sick

  • Child sick

πŸ’ Example:

An employee registers sick from 14:30-16:00:

Actual working hours = 6

Hour bank (+/-) = no adjustment

ℹ️ Absence hours are deducted from the official working hours (standard time) by the number of hours registered.

Overtime

Overtime 1:1

πŸ’ Example:

An employee has registered 2 hours of overtime:

Actual working hours = 8.5

Hour bank (+/-) = +1 hours

Overtime with Multiplier

πŸ’ Example:

The employee has a fixed day off that is deducted from the actual working hours.

The employee works 1 hour on the day off. The overtime is compensated at a 1:2 rate.

Actual working hours = 1 hour

Hour bank (+/-) = +2 hours

Overtime for Payment

πŸ’ Example:

The employee registers 1 hour of overtime for pay out.

Actual working hours = 8.5 hours

Hour bank (+/-) = not adjusted

Time off

Time Off - Full Day

The official standard time for the day is deducted from the Hour bank.

Actual working hours = 0 hours

Hour bank (+/-) = -7.5 hours

Time Off - Hours

πŸ’ Example:

The employee takes time off from 8:00 to 12:00 (4 hours).

Actual working hours = 3.5 hours

Time bank (+/-) = -4 hours

Report for the EU working hour directive

Time registration - with Hour Bank

The report provides an overview of your employees' actual working hours:

  • The actual working hours per week for the selected period

  • The average actual working hours for the selected period

Click: HR statistics -> Reports -> Time registration - with hour bank

Did this answer your question?