Adjust the official working hours via deviation registration
The solution is used by employees who have an hour bank but do not need to register their working hours daily.
The official working hours are edited through deviation registrations in the form of:
Absence
Overtime
Time off
The work work hour page shows how registered deviations affect the employee's hour bank and the actual working hours per day and week, respectively:
Rules and Logic - Deviation Registration
Selection of Standard Time Method
It is required to set up a standard working time method for the module.
There are 2 standard working time methods to choose from. They are configured either in the policy or on the individual employee's master data card.
The official start and end time has been entered. | Only the net hours have been entered. |
💁 Use this method for staff groups with a fixed work schedule that doesn't change much. Read more here. |
💁 Use this method for staff groups without a fixed work schedule. Read more here. |
Workday without deviation
If no deviation has been recorded on a workday, whether it be overtime, time off, or absence.
Then no changes are made.
Actual working hours = standard time Hour bank (+/-) = 0 hours |
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Full day of absence
These absence days reset the actual working hours:
Actual working hours = 0 hours Hour bank (+/-) = no adjustment |
ℹ️ A full day of absence is deducted from the Work hours and the actual working hours for that day become 0 hours.
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Half day of absence
These absence days reset the actual working hours:
Actual working hours = 3.75 hours Hour bank (+/-) = no adjustment |
ℹ️ A half day of absence is deducted from the Work hours, and the actual working hours for that day become half of the standard time.
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Absence hours
Absence types that support Hourly Registration:
💁 Example: An employee registers sick from 14:30-16:00:
Actual working hours = 6 Hour bank (+/-) = no adjustment
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ℹ️ Absence hours are deducted from the official working hours (standard time) by the number of hours registered.
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Overtime
Overtime 1:1
💁 Example: An employee has registered 2 hours of overtime:
Actual working hours = 8.5 Hour bank (+/-) = +1 hours |
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Overtime with Multiplier
💁 Example: The employee has a fixed day off that is deducted from the actual working hours.
The employee works 1 hour on the day off. The overtime is compensated at a 1:2 rate.
Actual working hours = 1 hour Hour bank (+/-) = +2 hours
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Overtime for Payment
💁 Example: The employee registers 1 hour of overtime for pay out.
Actual working hours = 8.5 hours Hour bank (+/-) = not adjusted |
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Time off
Time Off - Full Day
The official standard time for the day is deducted from the Hour bank.
Actual working hours = 0 hours Hour bank (+/-) = -7.5 hours |
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Time Off - Hours
💁 Example: The employee takes time off from 8:00 to 12:00 (4 hours).
Actual working hours = 3.5 hours Time bank (+/-) = -4 hours |
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Report for the EU working hour directive
Time registration - with Hour Bank
The report provides an overview of your employees' actual working hours:
The actual working hours per week for the selected period
The average actual working hours for the selected period
Click: HR statistics -> Reports -> Time registration - with hour bank