Create official working hours "Standard hours"

Does your company have employee groups where Leave & Absence are settled in hours?

Ulrik Baadsgaard Christensen avatar
Written by Ulrik Baadsgaard Christensen
Updated over a week ago

Official working hours (standard hours)

This article is targeted companies that calculate registrations according to agreed working hours in connection with leave & absence or registered work hours (flextime).

Which registration types use standard hours?

  • Other vacation hours

  • Time off from earned Hour Bank hours

  • Sick hours

  • Flextime (daily registration of working hours connected to the Hour Bank)

When official working hours (standard hours) is created, it is displayed in the employee's app

Examples of how standard hours works

Example: Overtime

Depending on the actual time the registration is created.

The app suggests creating overtime either before or after normal working hours.

If actual time is 17:00 at the time of registration. Then the app will suggest registration of overtime from 16:00 to 17:00

Example: Overtime

Employee has changed the proposed time period from outside normal working hours to within normal working hours.

The app therefore tells the employee that it is not possible.

Example: Time off

The employee correctly request for time off within normal working hours.

But the balance goes into the minus

This is marked via the yellow balance box.

The approver will see the same yellow marking of the balance box when the request is processed.

Example: Other vacation

Employee applies for a full day off.

The day's official standard hours is deducted automatically.

How are official working hours (standard hours) created?

Standard can can be created and managed via 2 methods. Often a combination of the 2 methods is used!

Policy

Standard hours are created on the policy an employee is connected to. Hence, the standard hours collectively cover an entire employee group in your company.

Master data card

If your company has employees with many different working hours, standard hours can be advantageously maintained on the individual employee's master data card.

Standard hours from policy

Standard hours from master data card

Employee groups with the same rights and standard hours can advantageously be brought together on one and the same "policy". This reduces the need for administration of your standard hours.

If working hours vary in your company, you can advantageously move the administration of working hours from the policy to the individual employee's master data card under the "Working week" section.

Standard hours are inserted under the "Working week" section of the individual policy:

The example above shows the entry of working hours where the standard hours are created by entering the official start and end time for the working day.

When the option below is selected, the policy's standard hours are overwritten with the entered standard hours on the employee's master data card:

Own paid breaks can be linked to the policy and thereby be deducted from the day's gross hours.

The example above subtracts a break of 30 minutes each day.

The example above shows that there are separate own paid breaks linked to the employee's policy. They are automatically linked to the master data card and deducted from the gross hours entered on the master data card.

Standard hours can be entered directly without daily start and end times.

On the master data card, changing working hours can be entered from week to week.

In the example above, there is a difference in the working hours in relation to even and odd weeks.

How are breaks created?

Standard hours are calculated in gross hours and net hours:

  • If the employee does not have paid breaks (the gross hours include their own paid breaks), separate own paid breaks must be created for your BitaBIZ account. Own paid breaks are deducted from the gross hours to arrive at the net hours.

    It is always the net hours that are calculated for the Hour Banks, linked to standard hours (Other vacation, Flextime, Overtime/time off).


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  • If the employee has paid breaks, the gross hours = net hours, because the working hours are incl. paid breaks. Hence, breaks should not be created/linked to the employee's standard hours in order to calculate the net hours.

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