Introduction to overtime job codes
Overtime job codes are used by employees who must register their deviations (their overtime) in addition to normal working hours.
Overtime job codes update the Hour bank or are paid out via payroll depending on the setup. Overtime job codes can have factor earning (1: X).
Overtime job codes can be used by hourly paid staff and fixed paid staff.
Overtime job codes can be used together with:
Time registration - without hour bank
Time registration - with hour bank
Create overtime job codes
Click: Setup Admin -> Module -> Overtime/time off
Create job codes that clearly tells the employee when to use it:
Flexitime - daily plus hours (1:1)
Weekend (1:1.5)Holidays (1:2)
On call duty (Pay out)
Ordered overtime (Pay out)
Prevent employees from registering on a job code that does not apply to them by targeting job codes to the policies to which they apply!
For each overtime job code you create select which factor earning the job code should have. For example, 1h of overtime work should earn 2 hours in the hour bank (1:2).
If the overtime job code is for pay out. Add the salary part code number in the ID-number field
Mark the job code to be transferred to the payroll system. export.
Overtime job code settings page
Click: Setup Admin -> Modules -> Overtime/ Time off
Two registration options are available to register time on overtime job codes:
With start and end time
Only hours
📑 The user guide shows the 2 different registration methods. Click here!
💁 Activate or deactivate approver requirement on Overtime and Time-off.
Change the wording of overtime & time off in the app:
This is how overtime job codes works when activated
The employee must select the correct job code to register time on.
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Time is added to the selected job code via the time registration method activated to the users policy: Only hours |
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Time is added to the selected job code via the time registration method activated to the users policy: Start & end time |
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Overtime job codes with official start and end time added.
The app knows the work schedule of the employee and can suggest start and end time outside normal work hours.
📑 Setup guide for official work hours with start and end time: Click here |
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Overtime job code for pay out.
When this job codes is selected the hour bank is not updated. The hours registered is forwarded for payroll processing. |
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Access to request pay out of the hour bank balance.
💁 Access to pay out of balance is a setting on the policy.
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Access to Overtime job codes
Activate access to overtime job codes on policies:
ℹ️ Employees get access to Time-off together with Overtime job codes.
💁 It is not a requirement to setup standard work hours to manage Time-off. But it is recommended.
Read more about Official work hours here:
📑 Setup guide for official work hours with start and end time: Click here
📑 Setup guide for official work hours with net hours only: Click here