Introduction to the Report Library in BitaBIZ
Get an overview of reports, statistics, and exports in BitaBIZ, and find the right report for vacation, leave, time registration, payroll hours, project hours, hour bank, mileage registration, HR key figures, and employee data.
Quick answer about the Report Library
The Report Library gathers your company’s reports and key figures in one place in BitaBIZ.
Use the Report Library when you need to follow up on registrations, balances, hours, leave, vacation, projects, job codes, or HR data across employees, departments, companies, countries, and periods.
The Report Library is used for analysis, follow-up, and export to Excel. It is not used for payroll processing itself. If approved registrations need to be exported to the payroll system and marked as processed, you should use Payroll Export.
This article is for
Administrators, HR, payroll managers, and other users who work with reports, statistics, registration data, and exports in BitaBIZ.
Important prerequisite
Before choosing a report, you need to know what type of data you want to see.
For example, it could be:
payroll hours
project hours
hours on job codes
overtime, time off, and hour bank balance
vacation and vacation balances
sick leave
mileage registration
employee data
HR key figures
You also need access to the Report Library. The Report Library requires the HR Statistics role and must be activated as an add-on to your company’s subscription plan.
What does the Report Library consist of?
The Report Library contains reports based on your company’s registrations, policies, employee profiles, approval flows, and selected periods.
Report data can therefore depend on:
the employee’s policy
registration type
approval status
selected period
selected filters
whether the employee uses time registration with or without hour bank
Always check the period, filters, registration status, policy, and registration type when analyzing or exporting report data.
Which report should I use?
Use the overview below to choose the right report.
If your question is about | Start here |
Payroll hours | |
Project hours | |
Hours on job codes | |
Registered work hours without balance | |
Basis for payroll for hourly paid employees | |
Weekly work hours or EU’s 48-hour rule without hour bank | |
Flex time | |
Hour bank balance | |
Overtime | |
Time off | |
Hour bank adjustments, payouts, or corrections | |
Weekly work hours or EU’s 48-hour rule with hour bank | |
Vacation accrual, usage, or balances | |
Supplementary balance (e.g. other vacation, care days, 6th vacation week) | |
Sick days, child sick, 120-day rule, Bradford factor, or sick leave percentage | |
Other leave (e.g. leave of absence, parental leave, or unpaid leave) | |
Company-specific registrations (e.g. travel days, working from home, seminar, on-call duty) | |
Mileage registrations for mileage registration | |
Active and inactive employees, departments, payroll numbers, or approvers | |
Number of employees (FTE analysis) | |
Employee inflow/outflow, staff turnover |
Payroll hours and project hours
If you need to see payroll hours, project hours, or hours on job codes, you should use the report:
HR Statistics → Report Library → Time Registration - Without hour bank
The report shows registered hours. It does not show balances or accrued hours.
Use:
Registration log if you want to see individual time registrations
Total per period if you want to see totals per employee, project, or job code
Total per week if you want to see weekly work hours or the EU’s 48-hour rule
If you need an overview of payroll hours, job codes, or project hours, the answer is that the Time Registration - Without hour bank report is the right place to look.
Hour bank, flex time, overtime, and time off
If you need to see hour bank balance, flex time, overtime, time off, payouts, or hour bank adjustments, you should use the report:
HR Statistics → Report Library → Time Registration - With hour bank
Use:
Registration log if you want to see the entries behind the hour bank balance calculation
Total per period if you want to see totals for e.g. overtime, time off, or flex time
Total per week if you want to see weekly work hours or the EU’s 48-hour rule
Balance per selected month if you want to see the hour bank balance at the end of a selected month
Vacation, leave, and balances
If you need to follow up on vacation, supplementary balance (other vacation), sick leave, or other types of leave, choose the report that matches the registration type.
Examples:
Use Vacation when you want to see vacation accrual, usage, transfers, and balances.
Use Sick leave when you want to see sick days, child sick, 120-day rule, Bradford factor, or sick leave percentage.
Use Other leave when you want to see registrations for e.g. leave of absence, parental leave, or unpaid leave.
Use the Supplementary balance report when you want to see other vacation, care days, or 6th vacation week.
HR key figures and employee data
If you need to see employee data or HR key figures, use HR key figures.
The report can be used for:
employee log
active and inactive employees
departments
payroll numbers
approvers
number of employees
staff turnover
inflow and outflow in a selected period
Select period
When you generate a report, you need to select the period the report should cover.
Here’s how:
Choose how the period should be filtered: year, quarter, month, or from/to date.
Select the desired period.
Click Apply and show report.
Use any filters to narrow down the report.
Export to Excel if you need to work further with the data.
You can generate reports for a maximum of one year at a time. If you need data for a longer period, you’ll need to generate multiple reports and combine them afterwards.
Important to know
The Report Library shows data based on your company’s registrations and setup.
If a report does not show the expected data, it is often because:
wrong period selected
active filters
incorrect registration type
missing or changed approval status
the employee is using a different time registration solution
the data is in a different report than expected
the employee has changed policy or department
The report library is not used to mark registrations as payroll processed. Use Payroll Export when registrations need to be exported to the payroll system and included in payroll processing.
FAQ
I need an overview of payroll hours. Which report should I use?
I need an overview of payroll hours. Which report should I use?
Use Time Registration - Without hour bank.
If you want to see individual registrations, use the Registration Log. Select the job codes/pay rates you want to include in the report.
If you want to see totals per employee, use Sum per period. Select the job codes/rates you want to calculate a total for.
I need a report on project hours. Which report should I use?
I need a report on project hours. Which report should I use?
Use Time Registration - Without hour bank.
Project hours and hours on job codes can be found in the report for time registration without hour bank. Use Sum per period if you want to see totals for a selected period on one or more projects or job codes.
If you want to see individual registrations on a project or job codes, use the Registration Log.
What is the difference between time registration with and without hour bank in the Report Library?
What is the difference between time registration with and without hour bank in the Report Library?
Time Registration - Without hour bank shows registered hours, such as payroll hours, project hours, and hours on job codes.
Time Registration - With hour bank shows registrations and balances related to the hour bank, such as flex time, overtime, time off, payouts, earning, and adjustments.
Which report should I use for the EU’s 48-hour rule?
Which report should I use for the EU’s 48-hour rule?
It depends on the employee’s time registration solution.
Use:
Time Registration - Without hour bank if the employee registers time without hour bank
Time Registration - With hour bank if the employee registers time with hour bank
In both reports, use the Sum per week view for weekly work hours and average work hours for a selected reference period.
Why can’t I find the hours I’m looking for?
Why can’t I find the hours I’m looking for?
Start by checking:
selected period
filters
employee
policies
job code or registration type
approval status
whether the hours belong to time registration with or without hour bank
If your question is about payroll hours, project hours, or job codes, start in Time Registration - Without hour bank.
If your question is about balance, flex time, overtime, or time off, start in Time Registration - With hour bank.
Who has access to the Report Library?
Who has access to the Report Library?
The Report Library requires the HR Statistics role.
The role is assigned by a user with Setup Admin rights.
The HR Statistics role is a global role that gives access to the company’s reports and registration data.
The Report Library is an add-on that must be activated on the subscription plan page.
When should I use Payroll Export, Calendar Access, and the Report Library?
When should I use Payroll Export, Calendar Access, and the Report Library?
Use Payroll Export when approved registrations need to be exported to the payroll system and marked as payroll processed.
Use Calendar Access when you need to check or adjust registrations and balances for a single employee.
Use Report Library when you need to follow up on data across employees, periods, departments, and registration types.
Together, these tools cover the process from follow-up and reconciliation to payroll processing and analysis.
Can I pull a report for multiple years?
Can I pull a report for multiple years?
No. You can only pull data for one year at a time in the Report Library.
If you need a longer period, you’ll need to pull multiple reports and combine them.
Can reports be exported to Excel?
Can reports be exported to Excel?
Yes. All reports in the Report Library can be exported to Excel.
Click Export to continue working in Excel.
To avoid conversion issues, it’s recommended to use the same decimal separator in BitaBIZ as in Excel.
