There are 2 default settings for managing employee access to your Team Calendar:

💁 The default settings can be overridden via the individual employee's calendar access setting on the employee's master data card.

The default settings for managing calendar access can be further targeted through the creation of calendar groups.

There are 3 calendar group tags that can be used to target access to your Team Calendar, in addition to the above default settings:

💁 We recommend using the calendar group tag if further access control is needed, as this can be created automatically.

A calendar group is created by tagging the individual employees who should be included in the group with the same calendar group tag.

And that employees' Team Calendar access is marked to include a calendar group.

For example. In the individual employee's master data card set:

💁 Calendar access can be managed globally for all new employees via the default setting. The default setting can be overridden via the individual employee's master data settings for Calendar Access.

💁 Employees who are set up to view all departments are shown with the icon below on the employee list under Setup admin. (The icon is not displayed for employees who only have access to see their own department)

ℹ️ The calendar group tag "Country/region/calendar Group" can be created automatically via integration with your Microsoft Active Directory. Read more here

There are 3 settings for viewing absence reasons and event names:

When choosing the anonymize setting, the leave & absence reasons are displayed according to the registration type's presence status. For example:

💁 Regarding presence status:

When choosing the setting to show the absence reason, the registration type name and color code are displayed:

Notes created in connection with the following registration types are not displayed in the Team Calendar:

For own registration types, it can be chosen on the individual job code whether notes should be displayed and shared in the Team Calendar:

If your employees' official working hours and possibly also breaks are set on your policies or the individual employee's master data card with a start and end time per working day - then the official working hours and breaks can be displayed in your Team Calendar's day view and week view:

Display of weekends in the Team Calendar is controlled by the individual employee's policy. By default, the weekend is connected with Saturdays and Sundays as none working days.

But it can be changed if your employees work on weekends and the weekend days should be included in the vacation statistics.

💁 If show anniversaries and birthdays is activated, the special days are marked for the individual employee as an all-day event in the Team Calendar:

ℹ️ Birthdays and anniversaries are only displayed for the active calendar year. Which means you can't see birthdays in future or past calendar years.

ℹ️ The display of birthdays can be supplemented with a birthday notification to the approver.

The Shared Team Calendar only shows:

In the approver's Team Calendar, the following are additionally displayed:

💁 The approver can approve and delete registrations from their Team Calendar