Introduction to Checking In and Out of Daily Work Hours
This article explains how to register your work hours by checking in and out in BitaBIZ when your work hours update an hour bank (flex time).
The registered work hours affect your hour bank balance daily with plus or minus hours.
You can view the weekly overview and your balance via the web portal under My Calendar.
Guide to Using Check In and Out
How to Check In
Start by opening BitaBIZ – either the mobile app, in Outlook, or via our website.
Click the green "Check In" bar. |
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BitaBIZ suggests the current time as the start time.
Enter a different start time if needed.
Finish by clicking "Check In". |
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The date for the time registration can be changed if backdating is allowed.
How to Check Out
Open BitaBIZ.
The yellow bar indicates that you are already checked in.
Click the yellow bar to check out. |  |
BitaBIZ suggests the current time as the end time.
Enter a different end time if needed.
Finish by clicking "Check Out".
The balance box shows how your work hour registrations affect your hour bank balance. |  |
Weekly Overview
You can see your daily work hours in the weekly overview, where absence, time off, and overtime are shown.
In addition, you can see actual work hours and how the hour bank is affected each day.
Find the Weekly Overview in the web portal under "My Calendar"
Reminders and Live View
Access to reminders depends on your company's setup.
Push message
If you forget to register your hours, you'll get a friendly reminder the next day.
You will only receive a message if the previous day is a workday and no absence has been registered. |
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Live feed
When you check in via the app, a timer starts on your mobile home screen.
You can check out directly from your mobile home screen. |
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Time Off, Overtime, and Payout
Taking time off with earned hours
Create a new registration
Select: Overtime / time off → Time off
Time off is registered as a full day.
The balance box at the bottom of the registration shows how many hours your hour bank is adjusted by. |  |
Taking time off with unearned hours
The balance box appears as a yellow bar if you request to take more time off than you have earned. |  |
Overtime job codes
Overtime job codes are used if registered work hours should earn extra hours in the hour bank
Access to overtime job codes depends on your company's settings. |  |
Payout of balance
If allowed, you can request a payout of your hour bank balance via the “Payout” link.
Access to payout depends on your company's settings. |  |
Team Calendar
When you are checked in, your present status is shown in the team calendar.
When you check out, the status is removed. |  |
Your registrations can be exported to Excel via My Registrations.
Read more about how to do this here.
FAQ
When I click Check In, I see a QR code.
When I click Check In, I see a QR code.
This means your company has enabled check in/out via a terminal. You need to use the QR code to check in at the terminal.
Read more about checking in/out with a QR code here.
When I select a full time off day, 30 minutes less than the official work hours are deducted. Is that correct?
When I select a full time off day, 30 minutes less than the official work hours are deducted. Is that correct?
Yes, that can be correct.
If your workday is, for example, from 8:30 to 16:30, the official time frame is 8 hours. But if you have a 30-minute unpaid break, your standard hours for the workday are 7 hours and 30 minutes.
When you register regular work hours, the unpaid break is deducted from your work hours.
When you take a full day off, the unpaid break is not deducted from your hour bank. You should only be deducted for the work hours you would otherwise have worked.
Example:
Official work hours: 8:30-16:30 = 8 hours
Unpaid break: 30 minutes
Standard hours without break: 7 hours and 30 minutes
Time off deducted from hour bank: 7 hours and 30 minutes
Your balance box is shown in decimals. Therefore, 7 hours and 30 minutes is displayed as 7.50.
In short: 7.50 hours in the balance box means 7 hours and 30 minutes.