Introduction to checking in and out of daily work hours

This article explains how to register your work hours by checking in and out in BitaBIZ, when your work hours update an hour bank (flex time).

The registered work hours affect your hour bank balance daily with plus or minus hours.

You can view the weekly overview and your balance via the web portal under My calendar.

Guide to using check in and out

How to check in

Start by opening BitaBIZ - either the mobile app, in Outlook, or via our website. Click the green "Check in" bar.
BitaBIZ suggests the current time as the start time. Enter a different start time if needed. Finish by clicking "Check in".

The date for time registration can be changed if backdating is allowed.

How to check out

Open BitaBIZ. The yellow bar lets you know that you are already checked in. Click the yellow bar to check out.
BitaBIZ suggests the current time as the end time. Enter a different end time if needed. Finish by clicking "Check out". The balance box shows how your work hour registrations affect your hour bank balance.

Weekly overview

Your daily work hours can be seen in the weekly overview, where absence, time off, and overtime are shown.

You can also see actual work hours and how the hour bank is affected each day.

Find the weekly overview in the web portal under "My calendar"

Reminders and live view

Access to reminders depends on your company's setup.

Push message If you forget to register your hours, you'll get a friendly reminder the next day. You only get a message if the previous day is a workday and no absence has been registered.
Live feed When you check in via the app, a timer starts on your mobile home screen. You can check out directly from your mobile home screen.

Time off, overtime, and payout

Taking time off with earned hours Create a new registration Select: Overtime / time off → Time off Time off is registered as a full day. It is not possible to register both work hours and time off on the same day. The balance box at the bottom of the registration shows how many hours your hour bank is adjusted by.
Taking time off with unearned hours The balance box appears as a yellow bar if you request to take more time off than you have earned.
Overtime job codes Overtime job codes are used if registered work hours should earn extra hours in the hour bank (e.g. 1:2 for work on public holidays). Access to overtime job codes depends on your company's settings.
Payout of balance If allowed, you can request a payout of your hour bank balance via the “Payout” link. Access to payout depends on your company's settings.

Team Calendar

When you are checked in, your present status is shown in the team calendar.

When you check out, the status is removed.

Your registrations can be exported to Excel via My Registrations.

FAQ

When I click Check in, I see a QR code.

This means your company has enabled check in/out via a terminal. You need to use the QR code to check in at the terminal.

Read more about check in/out with QR code here.

When I select a full day of time off, 30 minutes less than the official work hours are deducted. Is that correct?

Yes, that can be correct.

For example, if your workday is from 8:30 to 16:30, the official time frame is 8 hours. But if you have a 30-minute unpaid break, your standard hours for the workday are 7 hours and 30 minutes.

When you register regular work hours, the unpaid break is subtracted from your work hours.

When you take a full day off, the unpaid break is not included as time that needs to be deducted from your hour bank. So you only need to deduct the work hours you would have otherwise worked.

Example:

Official work hours: 8:30-16:30 = 8 hours
Unpaid break: 30 minutes
Standard hours without break: 7 hours and 30 minutes
Time off deducted from hour bank: 7 hours and 30 minutes

Your balance box is shown in decimals. So 7 hours and 30 minutes is displayed as 7.50.

In short: 7.50 hours in the balance box means 7 hours and 30 minutes.

Check In and Out of Daily Work Hours – With Hour Bank