Introduction to Flextime

Flextime is specific to employees who check-in and out every day when they are at work.

The hours registered per day are updated by the Hour Bank in accordance with the day's standard hours. For example; The Hour bank is adjusted on a daily basis according to registered working hours on the day and the day's standard hours.

An employee can check-in and out on his flex time from the mobile app, web portal, and Outlook app.

Leave and absence

Flextime works together with the module Leave & Absence.

  • Vacation, public holidays, and days of absence count neutrally. Entire vacation counts the standard hours set up for that day. There is no adjustment of the hour bank.
  • Half vacation, public holidays, and days of absence count half the daily norm. Half days must be combined with a flexible time registration and the sum of the two counts for the day's standard hours, which adjusts the time bank balance. Example:
  • Half vacation + Flextime registration = daily working hours.
  • Half-day vacation + Flextime registration = the day's working hours.
  • Half a vacation + half a vacation = the standard hours of the day.

Time off

Flextime works together with Time off. Time saved in the Hour bank is used to request for time off. Time off, therefore, counts minus hours. An entire day off takes the norm hours of the day.

Note: you cannot register both Flextime and Time off on the same day.

Custom registration types

Custom registration types created for your account can be marked to count as working time in the Flextime schedule. For example; an own-paid day off, course, business trip, private appointment, doctor's visit, etc.

Holidays

Half holidays count in the working time registration as a half-day norm when combined with a Flextime registration. The sum of the two counts for the standard hours of the day when the Hour bank adjustment is calculated. Example:

Half holiday + Flextime registration = working hours of the day.

The working hours schedule

Employees who have access to Flextime working hours will have access to a working time schedule in addition to the annual calendar.

The employee's working time schedule will also be available to the employee's manager/approver and the Payroll Admin role.

The working hours schedule shows the week's working hours:

check-in schedule

The working hour's time schedule above shows how Flextime works together with full and half-vacation, days of absence, public holidays, and days off. The employee's standard time per day is shown in the schedule and is used to calculate plus and minus hours per day.

An employee can have multiple Flextime registrations per day. The sum of all flex time registrations on a working day forms the basis for the calculation of the day's time bank adjustment.

Statistics

The employee's working time schedule contains statistics that show the sum of all the registrations included in the working time schedule. Including sick days, vacation, own event types that are marked to count with, public holidays, etc.

time registration counter

The Team Calendar

Employees who have checked in are marked in the Team Calendar with the status "Present". When an employee checks out, the employee's "Present Status" in the team calendar is removed.

check in calendar

Read more about how to setup Flextime for your company here!

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