Introduction to Daily Flex Time Registration
Daily flex time registration is used in time registration with hour bank when employees need to register their work hours daily by checking in and out—either via the mobile app/web or with a QR code at the workplace.
The registered work hours are compared to the employee’s standard hours, and the difference automatically updates the hour bank (plus/minus balance).
The weekly view in the calendar shows how registered work hours affect both the employee’s hour bank and the actual work hours per day and week:
ℹ️ Flex time is used together with the absence module.
Read more about time registration with hour bank here:
Rules and Logic for Flex Time Registration
With flex time registration, it’s important to distinguish between:
Actual work hours
The registered work hours. Used for reporting (e.g., the EU’s 48-hour rule).
Hour bank (balance)
The difference between standard hours and registered work hours.
Absence
Full day absence
When registering a full day of absence, no actual work hours are registered.
It is not possible for the employee to register work hours on a full absence day.
Actual work hours = 0
Hour bank (+/-) = no adjustment | 
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Half day absence
A half day absence is automatically registered with half of the day’s standard hours—regardless of when during the day the absence occurs.
The employee must register the work hours worked in addition to the absence. A half day absence must be combined with a work hours registration, and the sum of the two adjusts the hour bank balance.
The hour bank is adjusted by the difference between the day’s standard hours and the sum of registered absence and registered work hours.
Actual work hours = Registered work hours | 
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Note that day bank registrations, plus day and minus day, do not work together with flex time registration.
Absence hours
Absence hours must be combined with work hours, and the sum of the two adjusts the hour bank balance.
Absence hours include registration types Sick, Child sick and Other vacation.
Actual work hours = Registered work hours
Hour bank (+/-) = Absence hours + Actual work hours - Standard hours |
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Weekends & Non-working Weekdays
All registered work fully updates the hour bank when work is registered on a day that is normally a day without standard hours.
Actual work hours = Registered work hours
Hour bank (+/-) = Work hours update the hour bank 100% | 
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Overtime
Overtime is registered separately from regular work hours and adjusts both actual work hours and the hour bank.
Actual work hours = Registered overtime
Hour bank (+/-) = Overtime updates the hour bank 100% | 
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Time Off
Time off must be registered as a full day. It is not possible to register both flex time and time off on the same day.
Actual work hours = 0 hours
Hour bank (+/-) = The day’s standard hours are deducted | 
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Workday Without Registrations
If the employee does not register work hours on a workday, no adjustments are made.
It is possible to send a reminder to the employee that a registration is missing. Read more about reminders here.
Actual work hours = 0 hours
Hour bank (+/-) = no adjustment | 
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Report for the EU Working Time Directive
The report provides an overview of your employees’ actual work hours and is typically used to monitor the EU’s 48-hour rule.
The report shows:
the actual work hours per week for the selected period
the average actual work hours for the selected period.
Find the report for actual work hours under: HR statistics → Report Library → Time registration - with hour bank
FAQ
When should we use daily flex time registration?
When should we use daily flex time registration?
You should use daily flex time registration when employees need to register their work hours daily by checking in/out, and plus/minus hours should be calculated automatically.
Why don’t I get minus hours in the hour bank on days without registration?
Why don’t I get minus hours in the hour bank on days without registration?
The hour bank in BitaBIZ is adjusted per day and only based on registered time.
If no work hours or absence are registered on a day:
no adjustment of the hour bank takes place
the day therefore does not automatically count as minus
To get an accurate picture of whether you are ahead or behind in hours:
all workdays must be registered with either work hours or absence
The hour bank is not calculated per week or month, but continuously per day.
What is the difference between flex time and deviation registration?
What is the difference between flex time and deviation registration?
With flex time, work hours are registered daily.
With deviation registration, only deviations from the standard are registered, such as absence and overtime. Read more about deviation registration here.
Why isn’t the hour bank affected on a full absence day?
Why isn’t the hour bank affected on a full absence day?
The standard hours are reset on an absence day, and the actual work hours of zero match the standard hours, which is why there is no plus/minus on the hour bank.
Should we use “half day absence” or register sickness in hours?
Should we use “half day absence” or register sickness in hours?
A half day absence is registered with half of the standard hours and does not take into account when during the day the absence occurs. In some cases, this may cause minor discrepancies in the adjustment of the hour bank.
When registering sickness in hours, the absence is more precisely matched to the actual work hours for that day.
Read the guide for setting up sick leave in hours here.