Introduction to Deviation Registration
Deviation registration for employees with an hour bank is used when employees have fixed standard hours and do not need to register their work hours daily, but for example, can accrue time off through overtime.
Deviation registration is ideal for employees with fixed work hours, where only changes from the normal workday need to be registered – for example:
Absence
Overtime
Time off
In the weekly calendar view, for employees using time registration with an hour bank, you can see how registered deviations affect both the employee's hour bank and the actual work hours per day and week:
Read more about time registration with hour bank here:
Rules and Logic for Deviation Registration
Choosing a Standard Hours Method
Deviation registration requires that a standard hours method is set up.
The standard hours form the basis for calculating both actual work hours and the hour bank.
The standard hours method is set up in the policy or on the individual employee's master data card.
There are two standard hours methods to choose from:
The official start and end time of the day is entered
Use this method for staff groups with a fixed work schedule that does not change much.
Read more about official start and end times hereOnly the net hours of the day are entered
Use this method for staff groups without a fixed work schedule.
Read more about net hours here
Workday Without Deviation
If no deviation is registered on a workday, neither overtime, time off, nor absence,
then no changes are made.
Actual work hours = standard hours Hour bank (+/-) = 0 hours |
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Absence
A workday's actual work hours will be removed if absence is registered for the day and therefore no work hours should be recorded.
These absence types reset the actual work hours:
Vacation
Other vacation
Sick day & child sick
Other absence (leave, etc.)
Public holidays
Day bank - minus day
Custom registration type marked as day off
Full absence day
A full absence day is deducted from the official work hours (standard hours) and the actual work hours for that day become 0 hours. | 
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Half absence day
A half absence day is deducted from the official work hours (standard hours) and the actual work hours for that day become half the standard hours. |  |
Absence Hours
Absence hours are deducted from the official work hours (standard hours) by the number of hours registered.
Absence types that support hours:
Example: An employee has a workday of 7.5 hours but registers as sick at the end of the workday from 14:30-16:00.
Actual work hours = 6 Hour bank (+/-) = no adjustment |
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Overtime
Overtime can be registered in different ways depending on whether it should be compensated directly according to the number of hours, by a factor, or as a payout.
Overtime 1:1
Example: The employee has registered 2 hours of overtime.
Actual work hours = 9.5 Hour bank (+/-) = +2 hours | 
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Overtime with factor
Example: The employee has a fixed day off that is deducted from the actual work hours.
The employee works 1 hour on their day off. The overtime is compensated at a factor of 1:2.
Actual work hours = 1 hour Hour bank (+/-) = +2 hours |
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Overtime for payout
Example: The employee registers 1 hour of overtime, which is set for payout and therefore cannot be taken as time off.
Actual work hours = 8.5 hours. Hour bank (+/-) = not adjusted |  |
Time Off
Time off can be registered as either full days or hours, depending on your needs.
Time off - full day
The day's official standard hours are deducted from the hour bank.
Actual work hours = 0 hours Hour bank (+/-) = - 7.5 hours |  |
Time off - hours
Example: The employee takes time off from 8-12 (4 hours). This employee's lunch break is from 12:00-12:30.
Actual work hours = 3.5 hours Hour bank (+/-) = - 4 hours |  |
Report for the EU Working Time Directive
The report provides an overview of your employees' actual work hours:
the actual work hours per week for the selected period
the average actual work hours for the selected period.
Find the report for actual work hours under: HR statistics → Report Library → Time registration - with hour bank
FAQ
When should we use deviation registration?
When should we use deviation registration?
It makes sense to use deviation registration when employees have fixed standard hours and only need to register absence, overtime, or time off – not daily work hours.
What is the difference between actual work hours and hour bank?
What is the difference between actual work hours and hour bank?
Actual work hours are used for reporting (e.g. EU rules).
Hour bank shows the employee's balance of plus/minus hours.
Can employees use deviation registration and daily check-in/out?
Can employees use deviation registration and daily check-in/out?
No. You need to choose one primary time registration method in the policy, and you can't be connected to more than one type. Read about the different methods for time registration with hour bank here.