Fixed earning of hours to the hour bank
The hour bank in BitaBIZ can be used in several ways:
Ongoing registration of overtime and time off in lieu
Fixed earning of hours per month, quarter, or year
It is possible to combine fixed earning with regular overtime registration.
This article describes how fixed earning is set up and managed.
Rules for fixed earning of hours
When fixed earning is activated, the following rules apply:
Earning can follow month, quarter, or year
Hours are automatically credited on the 1st day of the selected period
Once the earning has been credited, it is locked and cannot be automatically removed
The employee must be assigned to the policy on the 1st day of the earning period to receive the earning
Earning starts from the next upcoming period
Important for new hires
New employees do not accrue hours in the first period if they were not assigned to the policy on the 1st day of the period.
If the employee should receive earning in the first period, the balance must be adjusted manually. Read more about manual adjustment here.
Assigning fixed earning to the hour bank
Fixed earning is assigned on the employee’s policy.
Go to Setup Admin
Click Modules
Open the relevant policy
Go to the tab “Time tracking – with hour bank”
In the Hour bank section:
Select the earning period (Year, Quarter, or Month)
Enter the number of hours per period
The earning will then automatically be credited on the 1st day of each period.
Overview of accrued balance
The Balance log report shows the monthly earning to an employee’s hour bank balance, which has been credited through fixed earning assigned to the employee.
To view earning at employee level:
Go to HR Statistics
Open the Report library
Select Time tracking – with hour bank
Open the tab “Balance per selected month”
You can then choose a month and add filters if needed.
Read more about the report library for time tracking with hour bank here.
FAQ
Can we have both fixed earning and register overtime?
Can we have both fixed earning and register overtime?
Yes. Fixed earning to the hour bank and ongoing overtime registration can be combined.
When is fixed earning credited to the hour bank?
When is fixed earning credited to the hour bank?
On the 1st day of the selected period (month, quarter, or year), the number of hours defined on the policy is credited to the hour bank.
When should fixed earning be used?
When should fixed earning be used?
Fixed earning is relevant when the hour bank is used as a fixed balance scheme and not only for flex time.
If the hour bank should only handle plus/minus hours from daily registration, fixed earning is not necessary.