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EU GDPR Rules for Deletion of Personal Data
BitaBIZ Data Processor Agreement version 3.1 of September 20, 2024, states that BitaBIZ customers have access to settings that determine when personal data should be automatically deleted.
Data Processor Agreement Section 11.2:
The data processor shall make available to the data controller, settings in the BitaBIZ SaaS Service, where the data controller can define how many months the registration of personal data shall be kept in the database, and thereby, registrations older than the period defined by the data controller will automatically be deleted at defined intervals.
Automatic Deletion of Historical Records
Every year on January 1st, all records are automatically deleted when they have been stored for longer than the selected number of months.
Indexing for automatic deletion must always be activated for it to function. It's a continuous indexing process designed to protect balances (Vacation, other vacation, hour bank, day bank).
When the process is activated, records indexed for deletion are permanently deleted on January 1st each year.
ℹ️ You cannot activate this process a few days before January 1st and expect data to be deleted. The process must run continuously for it to work.
Step 1: Select how many months data may be stored in BitaBIZ before deletion and Activate the process:
Step 2: The process is active and automatically deletes data on January 1st each year:
Automatic Deletion of Inactive Users and Their Data
Every year on January 1st, all inactive users and their data are automatically deleted when they have been inactive for longer than the selected number of months.
Step 1: Select how many months inactive employees (terminated employees) may be stored in BitaBIZ before deletion and Activate the process:
Step 2: The process is active and automatically deletes data on January 1st each year:
