Send notifications before payroll processing
Notifications in payroll administration are used to ensure that all registrations are:
Created
Approved
Ready for payroll processing
The notifications act as automatic reminders for both employees and approvers leading up to payroll processing.
Use notifications if:
Employees forget to register time or absence
Approvers do not approve on time
You experience missing registrations at payroll processing
Notifications help reduce manual follow-up work.
Notifications for approvers
You can set up three different reminders to prompt approvers to approve registrations, ensuring that all registrations are approved before payroll processing. The reminders can be set up for:
Absence
Mileage
Payroll hours
Reminder for pending vacation and leave requests
Sends a push notification to the approver if there are vacation or leave requests that have not been processed by the end of the month.
Here, you select a specific date in the month when the notification will be sent to ensure that absences are approved before payroll processing.
Reminder for pending mileage requests
Sends a push notification to the approver if there are mileage registrations that still need approval before the end of the month.
Here, you select a specific date in the month when the notification will be sent to ensure that mileage claims are approved before payroll processing.
Reminder for pending time registrations
Sends an SMS to the approver on a selected date if there are work hours registrations that have not yet been approved.
This gives the approver a quick reminder about missing approvals, so payroll can be paid correctly and on time.
Notifications for employees
Employees can receive a monthly email with a follow-up on the month's absence registrations. The follow-up shows the employee's registrations for the period.
Select the date the message should be sent and whether the employee is required to approve the registrations.
If the employee has no registrations in the period, they will receive the message "no registrations created"
If approval is required, the employee will be notified that they need to confirm the registrations made during the period. If they do not approve, every time they log in they will receive a message that there is a period pending approval.
If the employee is also an approver, they will see both an overview of their own registrations and the registrations from their employees that are pending approval.
It is possible to opt out of the monthly follow-up by selecting "DO NOT send status email". This way, employees will not receive any reminders.
Example where the employee is also an approver for others
If an employee is an approver for others, the monthly follow-up will include a list of their own registrations and, at the bottom, a list of registrations pending approval for the employees they approve for.
