In BitaBIZ, you can create different types of absence that are not vacation or sickness.
This is called "Other leave" and can, for example, include care days, weddings, maternity leave, etc.
These absence types are created on your policy and then assigned to the employees who should be able to use them.
Examples of other leave
Own paid day off
Unpaid vacation (e.g. for new employees)
Parental leave
Maternity leave / Paternity leave / Pregnancy leave
Moving day
Wedding
Funeral
Leave with or without pay
Set up other leave types
How to create and activate "Other leave":
Click "Setup admin".
Click "Moduler".
Click "Rediger" next to the desired policy.
Open the section "Other leave".
In this section, you can create and delete other leave types, as well as edit existing ones.
Customize the category name in the employees' registration menu
The default name in the employees' registration menu is "Other leave".
This can be changed to e.g. “Leave” or “Other leave & absence” – and can be customized on each policy according to your preferences.
If your BitaBIZ setup includes multiple countries/languages, the category name and absence types can be translated and targeted to local policies.
Create a new absence type
Open the section "Other leave" on a policy.
Click "Add type".
Then fill in the following:
- Name of the absence type
- Choose whether the absence type requires manager approval
- The maximum number of days per registration (if 0 = no limit)
- Choose whether vacation is not accrued during the leave period (see next section)
- Choose whether the type should be exported to payroll
(Insert payroll code in the “ID number” field and check "Add payroll export")
💁The absence type will then be available on all policies, but you must actively choose which policies should grant employees access to register this type.
This is done by checking the box, as shown in the image below:
Leave without vacation accrual
When an employee or admin registers leave with the rule "No vacation accrual during the leave" activated, the employee’s monthly vacation accrual is automatically adjusted in BitaBIZ.
Example:
An employee has 25 vacation days per year and therefore earns 2.08 days per month.
The employee takes 14 days of leave without vacation accrual in February.
0.07 vacation days are deducted per leave day from the monthly accrual:
14 × 0.07 = 0.98 vacation days deducted
ℹ️ Leave registered on weekends and public holidays counts as leave days when calculating the vacation deduction.
Vacation days per year | Vacation days deducted per leave day |
20 | 0.05 |
25 | 0.07 |
30 | 0.08 |
💁 If a full month of leave is taken, 0 vacation days will be accrued for that month.
ℹ️ The employee or admin is notified if an absence type is without vacation accrual during the registered absence period:
Please note:
Reduction of vacation accrual is only available if the selected vacation plan uses monthly accrual.
Annual accrual plans do not support leave types that reduce vacation accrual.
Reduction in vacation accrual will only apply to months after the registration has been created.
Own paid vacation under “Other leave”
This type of absence is typically used for:
New employees who have vacation from a previous employer, and your BitaBIZ vacation policy is set so employees can only take the number of vacation days they have accrued – or if taking more than accrued results in a salary deduction – and the employee wants to take vacation from a previous employer.
A general option to allow time off with salary deduction, if the employee does not wish to use paid vacation for the purpose.
Payroll export purposes where weekends and public holidays should not be included in the payroll file.
Employee statistics
The statistics register the number of days created under the “Other leave” module.
Please note:
Days registered on weekends and public holidays do not count as used days in the employee statistics.
The module works according to the same logic as vacation registration, where only absences registered on working days are included in the statistics.