Click: Setup Admin -> Modules -> Open a policy
The Vacation & Absence Package also includes Other leave
Other Leave types are created on a policy and then linked to the policies that need access.
Examples of other leave
Parental leave
Paternity leave
Maternity leave
Compassionate leave
Moving day
Wedding
Funeral
On leave without pay
On leave with pay
Day off without pay
How to setup custom leave types
Click Setup Admin -> Modules -> Select and open any of your policies.
Customized leave types are created from your policies:
Category name for the employees' app registration menu
The default category name is Other leave on all policies.
The category name can be changed and customized on all or selected policies. For example change to, "Leave" or "Other leave & absence", etc.
If you have several countries connected to BitaBIZ, the category name can be targeted the language of the local country and custom leave & absence types can be created in the local language and be targeted policies for specific countries or employee groups:
Create a custom leave type
Open the drop down and click "Add type":
Add the custom leave type name
Select if the leave type requires approval flow
Add the max number of days per registration allowed (if 0 is added = no limit)
Select if vacation is not earned during the leave period (see next section)
Select if the leave types should be exported to payroll ((Insert salary code in the ID-number field and check "Add to payroll export")
On each of your policies select the created leave types that should be available for the selected policy and save the policy. This will add the selected leave types to the policy.
This means that different leave types can be targeted different policies:
💁 When a new leave type is created, it is automatically available for selection on all your policies. But you must actively select the leave type on a policy, in order for the employees added to the policy to gain access to the type.
Leave without earning of vacation days
When an employee or admin registers leave with the rule "Vacation is not earned during leave type" enabled, the employee's monthly earnings of vacation days are automatically adjusted in BitaBIZ.
Example:
Employees have 25 vacation days per year. And therefore earns 2.08 days per month.
The employee takes 14 days of leave in February without earning of vacation days during the leave period.
0.07 vacation days per day of leave taken are deducted from the monthly earnings:
14 * 0.07 = 0.98 vacation days
ℹ️ Leave registered during weekends and on public holidays are counted, when the reduction of the monthly vacation earnings are calculated.
Vacation days per year | Vacation days deducted per day of leave taken |
20 | 0.05 |
25 | 0.07 |
30 | 0.08 |
💁 When taking a full month's leave, 0 vacation days are earned that month.
Employee or admin are informed if a leave type is without earnings of vacation days during the registered leave period:
Please note.
Reducing vacation earning is only available if the selected vacation earning plan is monthly earning. Hence, yearly earning plans does not support leave types that reduce earning.
Reducing vacation earning will only apply In the following months from the time the registration was created.
Self-paid vacation created under "Other Leave"
Typically used for:
New employees who bring vacation from another employer and where your BitaBIZ vacation policy is set so that employees can only take the number of vacation days earned or that taking more days than earned results in a salary deduction, and the employee wishes to take vacation days from another employer.
Generally offering the possibility to take leave with a salary deduction. If the employee does not wish to use paid vacation for the purpose.
Payroll system export where weekends and holidays should not be included in the payroll file.
Employee statistics
The statistics count the number of days created under the module.
Please note.
Days registered on weekends and public holidays do not count as used days in the employee statistics.
The module works on the same principle as registration of vacation days, where only days registered on regular working days are counted in the statistics.