Introduction to Other leave
“Other leave” is used for absence that is registered in full or half days and is not vacation or sick leave. It is typically used for leave types and longer-term absence, but also for individual days off, such as paid moving day, wedding, or funeral.
The module does not support registration in hours or half days.
With “Other leave”, you can:
Create custom absence types (e.g., parental leave, unpaid leave, paid personal day)
Customize settings per policy (name, approval requirement, maximum number of days)
Choose whether the absence should affect vacation accrual
Link absence types to payroll export
View statistics of registered absence days (weekends and public holidays are not counted)
The module supports:
Registration in full days
Registration in half days
It is not possible to register in hours.
If there is a need for hourly registration, the absence must be created using Custom registration types.
How to create a new absence type
Go to:
Setup Admin → Modules → Open a policy → Other leave
Click “Add type” and fill in the fields.
1. Basic setup
Fill in the form for a new absence type:
Name of the absence type
Choose whether manager approval is required
Maximum number of days per registration
(0 or empty field = no limit)
2. Payroll export
If the absence type should be exported to payroll:
Select “Add payroll export”
Enter the correct absence code in the “ID number” field
3. Leave without vacation accrual
You can choose whether vacation should accrue during the leave.
If “No vacation is accrued during the leave” is selected, the system will automatically reduce the employee’s monthly vacation accrual.
Note:
Weekends and public holidays are included in the vacation deduction
If leave lasts for a full month, 0 vacation days are accrued
Applies only to monthly accrual plans
The change applies only going forward (not for backdated registrations)
Example
25 vacation days per year
= 2.08 days per month
= 0.07 days per day
14 days of leave without vacation accrual
→ 14 × 0.07 = 0.98 vacation days deducted
4. Save
When a new absence type is saved, it can be enabled for all policies.
Tick the checkbox on each policy to specify whether employees should have access to the absence type.
Category name for Other leave
The default label in the employees’ registration menu is “Other leave.” The label can be changed, for example to “Leave.”
Each policy can have its own label.
If you have multiple countries/languages in BitaBIZ, the category name and absence types can be translated and only activated on the relevant local policies.
Note:
Oher leave types do not directly support multiple languages.
To handle different languages, create separate leave types with localized names and assign each one to the relevant local policy.
Paid personal day under “Other leave”
This absence type is typically used for:
New employees who bring vacation days from a previous employer
Offering employees the option to take time off at their own expense
We recommend using the “Other leave” module for “Paid personal day” because:
it makes it easier to consolidate absence in a single payroll file
the module does not count registrations across weekends and public holidays
Employee statistics
The statistics record the number of days registered under the “Other leave” module.
Weekends and public holidays are not included in the statistics.
FAQ
Can Other leave be registered in hours or half days?
Can Other leave be registered in hours or half days?
Other leave can be registered in full and half days, but not in hours.
If an absence type needs to be registered in hours, it should instead be created under the Custom registration types module, which supports both days (full and half) and hours.
Can Other leave be exported to reports and payroll?
Can Other leave be exported to reports and payroll?
Yes, your absence types under Other leave can be exported via Report Library → Other leave.
If an absence type is configured with an absence code for payroll export, the registrations will automatically be transferred to your payroll system.
Does Other leave count toward balances?
Does Other leave count toward balances?
No. Other leave does not have balances with accrual or allocated days.
Instead, a statistic is maintained showing the total number of registered absence days for the absence types under Other leave.
Weekends are not included in the statistics.
What types of absence are registered as Other leave?
What types of absence are registered as Other leave?
Other leave is used to register both longer leave types and other absence reasons.
Longer leave types can include, for example, maternity leave, paternity leave, sick leave, or leave with/without pay.
Other days off such as a paid moving day, wedding, or funeral can also be created under “Other leave”, if they are registered as full days.
Can we create custom types of Other leave?
Can we create custom types of Other leave?
Yes, an administrator can create additional custom types of Other leave under the “Other leave” category in the policy.
These types will automatically have the status “Absent” in the Team calendar.
Please note that the category name “Other leave” can be renamed in your policy, for example to “Leave.”
When should we use custom registration types instead of Other leave?
When should we use custom registration types instead of Other leave?
Use Other leave when the absence is registered in full or half days.
Use Custom registration types when there is a need for:
Registration in hours
Shorter appointments (e.g., doctor or dentist visits)
Read more about custom registration types, where registrations can be made in hours or half days, here.