Automatic Outlook Email Auto-Reply for Leave
To use this feature, your company needs to connect Outlook auto-reply to your BitaBIZ account.
Once the feature is enabled, you’ll be able to activate your email auto-reply when you create a leave registration in BitaBIZ.
When you activate your email auto-reply for a leave registration, BitaBIZ will automatically turn on your email auto-reply when your leave period starts and turn it off again when the period ends.
💁 Please note that the integration does not change any other settings in your Outlook auto-reply. For example, you’ll still need to choose whether your auto-reply should be sent to people outside your organization in your Outlook settings.
A default email auto-reply has been set up that you can use when Outlook auto-reply is connected to your BitaBIZ account.
But you can also create your own default auto-reply. Follow the guide below.
Create your own auto-reply
Click: My settings & apps -> Apps & calendar integration:
Setting up your auto-reply
Insert automatic information in your email:
Insert your name: {fullName}
Insert the leave period when you’re unavailable: {from} {to}
Insert the name of your registration (e.g. vacation): {reason}
Remember your email setup:
The email that is sent will look exactly as you write it in the form. That means if you add a line break, there will also be a line break in the auto-reply email sent when you’re away.
Activate and edit your email auto-reply for a leave registration
When you create a vacation request or sick leave, etc., you can activate your auto-reply by checking the box in the form below. Your auto-reply will then be displayed.
You can edit the text in your auto-reply directly when you create your registration:
Check if your auto-reply is saved
Open a registration in your calendar to see if:
The registration has been updated to your Outlook calendar
Your auto-reply is enabled
View the auto-reply you’ve saved
Hover your mouse over the Auto-reply icon to see the auto-reply you’ve saved for the leave registration:
ℹ️ BitaBIZ will automatically activate and deactivate your email auto-reply when your leave period starts and ends.
Which registrations support email auto-reply?
Auto-reply can only be enabled for leave covering full days.
You can connect your Outlook auto-reply to the following registration types:
Vacation (full days)
Other vacation (full days)
Sick (full days)
Child sick (full days)
Time off (full days and where official work hours are set up with net hours only)
Custom registration types (full days and where presence status = "Not present")
Other leave / Leave of absence (full days)