No. Vacation is mandatory according to the vacation law. Other vacation is an extra arrangement, which can also be called, for example, the 6th vacation week or care days.

Yes. In BitaBIZ, additional balance is used as a collective function for extra days off, which the company defines itself.

This can be, for example:

The name may vary between companies, but the function is managed via the additional balance.

The default name is set to additional balance, but this can be freely changed as needed.

Additional balance has its own separate balance. It is not linked to the vacation balance, which often follows a different set of rules. That said, planning rules can be attached under the vacation settings that affect the planning of additional balance. For example: vacation must be planned before additional balance can be planned.

By default, we call the balance additional balance. But the term can be changed at the policy level to your own term. For example, to other vacation, care days, or 6th vacation week. Because the term is changed at the policy level, different staff groups, companies, or countries can have different names for the balance.

It depends on whether your additional balance policy has monthly or annual earning:

With annual earning, you can choose between 3 standard settings for new employees:

With monthly earning, a fixed number of days is earned per month on the 1st of each new month. Earning for the first month of employment depends on whether the employee is created on the 1st of a month. If so, other vacation is earned.

For both earning methods, the additional starting balance can be manually adjusted via Payroll Admin -> Calendar access

If you choose annual earning, where additional balance days are only granted after X months of employment, the manual adjustment will only take effect after this number of months.

An employee is only granted other vacation days (additional balance) when their employment start date has passed.

If the employee is created in the system with a future start date, the other vacation days will only be added on the actual employment date.

This means that if an employee starts on January 1st, the other vacation days will only appear in the balance from that date.

If your other vacation/additional balance is set up with:

the other vacation statistics will only be shown to the employee once they have reached the required seniority or have been granted the balance.

This means that two employees can have the same policy but still experience something different:

How and when other vacation days are added depends on the company's earning rule setup on the policy, for example:

If the employee has a future start date, it is normal that the other vacation days do not appear in the balance yet.

If some employees can see the box and others cannot, you should first check:

If a policy is set up to only earn additional balance after a number of months (e.g., a waiting period before earning or after probation), this rule applies to all employees on the policy.

It is therefore not possible to bypass the earning rule with a manual adjustment, as the balance only becomes active after the specified earning period.

If certain employees need to have additional balance immediately, they must instead be assigned to a separate policy with full earning from the start of employment.

A solution is to create a new policy where the additional balance is granted at the start of employment and assign the relevant employees to this policy.

This way, these employees can access the balance immediately, while the other employees continue to follow the original earning rule.

It is not possible to change the earning method (e.g., from annual to monthly) on an existing additional balance policy.

Once the earning method is selected and the policy is saved, this setting is locked.
This means you cannot edit an existing policy to change the earning, as a change would otherwise affect already calculated balances and history.

If the company wants a different earning method, a policy change must be made. See this article for the conditions for this.

Whether you can register additional balance in advance depends on the setup of the additional balance.

Additional balance can only be registered in advance if the days have been earned – or if the setup allows planning of future earning.

You cannot register other vacation in advance if:

You can register other vacation in advance if:

If you cannot register additional balance, it is typically due to the earning method or an active planning rule.

If the employee uses the time registration method Adjust time without hour bank, the system does not automatically create work hours on a day where leave is registered.

This also applies to partial leave, e.g., a half day with additional balance, when the leave registration overlaps with the employee's work hours, and the system therefore does not create work hours automatically.

Therefore, the official work hours will not be created automatically that day, and it may look like work hours are missing.

In this case, you should manually register the work hours for the part of the day that is not taken off in the employee's calendar.

Yes, it applies to both Days and Hours that employees can select half and whole days.

This is a standard function in the system and cannot be disabled.

It depends on your current setup.

Additional balance (e.g., other vacation) can be set up with:

But:
If your current policy is set up with a specific earning method (e.g., annual), this cannot be changed afterwards.

If you want a different earning method, a policy change must be made. See this article for the conditions for this.

Additional balances are not automatically affected by leave types such as parental leave – even if the leave is set to no vacation earning.

The no vacation earning setting under Other leave only applies to regular vacation with monthly earning.

This means that:

If an additional balance also needs to be reduced in connection with leave, this must be done via a manual adjustment.

When the additional balance is granted depends on how the earning is set up on the policy.

No, the additional balance is not proportionally adjusted based on the hire date, as is the case with regular vacation.

How the balance is allocated depends on the earning method:

With ongoing earning

With annual earning

Yes, the additional balance can be paid out via Payroll Admin -> Calendar access. It is also possible at the policy level to allow employees to request a payout of their additional balance.

Yes. An additional balance can also be used as a flexible benefits account, where the employee can choose to:

When this feature is enabled, employees can request a payout instead of using the days for absence.

This is managed through the policy, where the company can allow employees to request a payout of the balance.

However, it is not possible to:

There can be several reasons why the additional balance cannot be scheduled. The reason depends on the company's setup, the chosen scheduling rule, and any country-specific regulations.

First, check:

See the relevant country article for rules that only apply in certain countries.