Tags and Location
What are tags in BitaBIZ?
Tags are extra details that can be added to an employee's master data. Tags make it possible to group employees, register equipment, or highlight HR-related matters. This way, your company can get a more detailed picture of your employees—without having to create new permanent fields.
Tags have their own tab on all your employees' master data cards.
Open the "Tags and location" tab
Quick inspiration – what can you use tags for?
Planning & overview: Find employee groups in the Team calendar & People page (e.g., specialists who shouldn't take vacation at the same time).
HR & resources: Mark who has certificates, equipment, or benefits like mobile phones, PCs, and credit cards.
Organization: Structure by office location, company, or country—especially useful for groups of companies.
Overview of tags
Tag category | Examples / function | What can the tag be used for? | HR inspiration |
Office location | Copenhagen, Aarhus, Berlin | Show vacation plan for a location in the Team calendar. Overview in the phonebook. | Department or site affiliation. |
Country / region | Denmark, Sweden, Germany | Restrict access to master data based on country. | Global HR administration. Group company setup, local HR rules, and compliance. |
Company | A/S, ApS, group companies | Limit employees per company, e.g., in a group structure. | Legal entities. |
Payroll tag | PC, mobile, credit card, travel card, lunch | Overview for Payroll Admin → ensure that benefits/equipment are properly closed during offboarding. | Resource and benefit management. |
Employee tag | “Product specialists”, "Lunch scheme" | Searchable in Team calendar. Shown on the People page | Competence and planning.
For example, ensure certain groups don't take vacation at the same time. |
HR tag | “Certificate: first aid”, “GDPR seminar”, “Mentors” | Internal HR overview, flexible marking tool (not shared with other roles). | Competence and compliance registration. |
Location tags – usage and sharing
How location tags are shared
Office location is shared via the People page and Phonebook and is searchable in the Team calendar.
→ With this tag, you can display the vacation plan for an office location. A great feature if your company has multiple offices.
Country and company are not shared. They are mainly used by group companies operating globally that need to set up local administration and restrict access to master data by country or company.
FAQ
When should I create tags for an employee?
When should I create tags for an employee?
Tags can be added both when you create a new employee or later as needed. A tag works together with the permanent master data an employee is created with. Tags therefore supplement an employee's profile with additional information. For example, the employee's office location, country, company, certificates, etc.
Note: location-based tags, such as office location and country, can be created automatically via integration with your Active Directory.
Read more about creating a new employee here: