Click: Payroll admin -> Vacation left transfer
Processing remaining vacation days
An employee's remaining vacation days are sent for processing when a vacation year changes.
Depending on the vacation law of the country associated with the employee, the remaining vacation days are processed when that country’s vacation year changes.
Examples:
Denmark: 31/12
Norway: 31/12
Sweden: 31/3
How to...
Click: Payroll Admin -> Vacation left transfer:
Select the employee(s) to be processed.
Click: Handle selected users
Choose method:
Delete
Pay out
Transfer
Process
Example:
If "Pay out" is chosen with a maximum of 5 days, this means:
A maximum of 5 days will be paid out.
If an employee has more than 5 days remaining, the days exceeding the chosen maximum will be deleted.
Employee balances will be reduced using the "Pay out" method.
Days reduced through payout are sent to the payroll file and can be directly transferred to your payroll system.
Please note: Remaining vacation days are always transferred to the subsequent vacation year. If there are leftover remaining vacation days from multiple prior years, a transfer cannot skip over a vacation year
💁 Transferred days are added to the employee’s starting balance for the new vacation year. For Denmark, this will be in January.
💁 Paid out days: Technically, the system first transfers the remaining days to the new vacation year, and then the days are paid out. The process is automatic.
💁 Transferred and paid out remaining vacation days are recorded in the log and displayed under the vacation balance’s "See history" and in the Vacation left report via HR Statistics > Vacation.