Vacation can only be taken as it is earned – how it works
If your company has chosen that vacation can only be taken as it is earned, it means you cannot take vacation in advance.
If you can only take the days you have already earned, here’s how to handle it:
How to request earned vacation days
Open BitaBIZ in the mobile app, Outlook app, or web portal.
1. Create a registration
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2. Select period
The green balance box shows:
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Requesting days not yet earned
It is not possible to request more days than you have earned.
The red balance box shows how many days you are requesting in excess, as it is not possible to request vacation days that have not been earned. |  |
Your vacation statistics
Even though you can only take earned vacation, you can still plan ahead.
The vacation statistics help you understand how your balance develops:
It shows your earned days per month
It takes into account both past and future vacation bookings
It gives you an overview of how many days you have available in a given month
It is always the “Available” balance that determines how many vacation days you can request in a given month.
Vacation left (only Danish policies)
If your company follows Danish vacation law:
The vacation left flag shows the vacation days you haven’t used yet, which are left at the end of the vacation year
These days can be used until 12/31
In the period 9/1 – 12/31, vacation days in the calendar can be:
Newly earned vacation
Or vacation left from the previous vacation year
FAQ
Why isn’t my “Available” balance increasing even though I’m earning vacation days?
Why isn’t my “Available” balance increasing even though I’m earning vacation days?
If your “Available” balance isn’t increasing along with your earning, it may be because you have already planned vacation in the future.
“Available” doesn’t just show how many vacation days you have earned. It shows how many days you can still plan, taking into account vacation that’s already registered in the system.
Example:
You have earned 20 vacation days.
You have already planned 15 vacation days later in the year.
So “Available” will show 5 days.
The 15 planned days can’t be planned again. That’s why “Available” doesn’t necessarily increase at the same rate as your earning.
If you find that you can’t register vacation now, it may help to check if you have already planned vacation later in the year. In some cases, future vacation uses the days you need now.
If you want to use the days for an earlier vacation period, you can try deleting or changing the future vacation and then register the vacation in the correct order.
Why don’t I get my deleted vacation days back in my balance?
Why don’t I get my deleted vacation days back in my balance?
If you delete planned vacation but don’t get the days back in your vacation balance, it may be because you have also planned vacation during the transition period from September 1 to December 31.
If vacation in this period is planned after your first vacation plan, the days may be booked as new vacation days in the new vacation year. When you then delete your originally planned vacation, the vacation in the transition period may be converted to remaining days from the old vacation year if your vacation plan follows Danish vacation law.
If this happens, you need to delete the future vacation in the transition period and create it again, so the vacation days are calculated correctly from the desired vacation balance.
In short:
Delete and recreate the future vacation in the period September 1 to December 31 if your deleted vacation days don’t return to your balance as expected.