1. Vacation (Statutory Vacation)
Setting | Standard for Belgium |
Earning model | Annual entitlement based on work in the previous calendar year |
Vacation period | 01.01 – 31.12 (vacation earned the previous year) |
Annual quota | Typically up to 20 days for full-time employment |
New employees | New employees usually earn vacation during their first year to be used in the following vacation year. In practice, advances or supplementary arrangements may apply depending on company policy. |
Carryover | Statutory vacation must normally be taken before the end of the year |
Public holidays | Loaded via the public holiday module (official national holidays) |
Annual earning setup is done via the functional article:
🔗 Vacation policy – annual earning
2. Supplementary balances
Supplementary balances are used for extra days off in addition to statutory vacation. These are not created automatically when selecting a country.
Typical supplementary balances in Belgium:
Supplementary balance | Added in BitaBIZ |
ADV days (work hours reduction) | Yes |
RTT days (Réduction du Temps de Travail) | Yes |
Extra-legal leave / company-specific days off | Yes |
Period, earning, and settlement depend on the company's agreement. See functional
3. Other leave – Standard Belgian leave types
The 'Other leave' module is used for long-term or special types of leave, which are registered in full days.
Typical Belgian leave types include:
Type of leave | Affects vacation earning | Requires approval |
Congé de maternité / Moederschapsverlof (Maternity leave) | No | Yes |
Congé de naissance / Geboorteverlof (Paternity leave) | No | Yes |
Congé parental / Ouderschapsverlof (Parental leave) | No | Yes |
Unpaid leave | Yes | Yes |
Petit chômage / Klein verlet (Short-term leave for special events) | No | No |
⚠️ Leave is registered in full days. Weekends and public holidays are not included.
4. Sick leave
Sick leave can be registered as a single day or a period. Hourly registration can be enabled if standard hours are set up.
⚠️ Weekends and public holidays do not count as sick days.
5. Work hours and time registration
When Belgium is selected, no time registration method is activated automatically. The administrator must manually choose between:
Time registration without hour bank
Time registration with hour bank
⚠️ The choice depends on whether work hours are accumulated as a balance or only documented.
Important
The standard setup is based on common practice in Belgium.
Companies with collective agreements or special arrangements must adjust the policies manually.