Fixed earning of hours for hour bank
The hour bank in BitaBIZ can be used in several ways:
Ongoing registration of overtime and time off
Fixed earning of hours per month, quarter, or year
It is possible to combine fixed earning with regular overtime registration.
This article explains how to set up and manage fixed earning.
Rules for fixed earning of hours
When fixed earning is activated, the following rules apply:
Earning can follow the month, quarter, or year
Hours are automatically credited on the 1st of the chosen period
Once the earning is credited, it is locked and cannot be automatically removed
The employee must be connected to the policy on the 1st of the earning period to receive the earning
Earning starts from the next upcoming period
Important for new hires
New employees do not earn hours in the first period if they were not connected to the policy on the 1st of the period.
If the employee should receive earning in the first period, the balance must be adjusted manually. Read more about manual increase here.
Connecting fixed earning to the hour bank
The fixed earning is credited to the employee's policy.
Go to Setup Admin
Click Modules
Open the relevant policy
Go to the “Time registration – with hour bank” tab
In the Hour bank section:
Select earning period (Year, Quarter, or Month)
Enter the number of hours per period
The earning will then automatically be credited on the 1st of each period.
Overview of earned balance
The balance log report shows the monthly earning to an employee's hour bank balance, which is credited to the employee via fixed earning.
To view earning at the employee level:
Go to HR Statistics
Open Report Library
Select Time registration – with hour bank
Open the “Balance per selected month” tab
You can then select a month and add filters if desired.
Read more about the report library for time registration with hour bank here.
FAQ
Can we have both fixed earning and register overtime?
Can we have both fixed earning and register overtime?
Yes. Fixed earning for hour bank and ongoing overtime registration can be combined.
When is fixed earning credited to the hour bank?
When is fixed earning credited to the hour bank?
On the 1st of the selected period (month, quarter, or year), the chosen number of hours is credited to the hour bank as set in the policy.
When should fixed earning be used?
When should fixed earning be used?
Fixed earning is relevant when the hour bank is used as a fixed balance scheme and not only for flex time.
If the hour bank is only to handle plus/minus hours from daily registration, fixed earning is not necessary.