Fixed accrual of hours to hour bank
The hour bank in BitaBIZ can be used in several ways:
Ongoing registration of overtime and time off
Fixed accrual of hours per month, quarter, or year
It is possible to combine fixed accrual with regular overtime registration.
This article explains how to set up and manage fixed accrual.
Rules for fixed accrual of hours
When fixed accrual is activated, the following rules apply:
Accrual can follow the month, quarter, or year
Hours are automatically credited on the 1st of the chosen period
Once the accrual is credited, it is locked and cannot be automatically removed
The employee must be connected to the policy on the 1st of the accrual period to receive the accrual
Accrual starts from the next upcoming period
Important for new hires
New employees do not accrue hours in the first period if they were not connected to the policy on the 1st of the period.
If the employee should receive accrual in the first period, the balance must be adjusted manually. Read more about manual adjustment here.
Connecting fixed accrual to the hour bank
The fixed accrual is credited to the employee's policy.
Go to Setup Admin
Click Modules
Open the relevant policy
Go to the tab “Time registration – with hour bank”
In the Hour bank section:
Select accrual period (Year, Quarter, or Month)
Enter the number of hours per period
The accrual will then automatically be credited on the 1st of each period.
Overview of accrued balance
The balance log report shows monthly accruals to an employee's hour bank balance, which have been credited via fixed accrual.
To view accruals at the employee level:
Go to HR Statistics
Open Report Library
Select Time registration – with hour bank
Open the tab “Balance per selected month”
You can then select a month and add filters if desired.
Read more about the report library for time registration with hour bank here.
FAQ
Can we have both fixed accrual and register overtime?
Can we have both fixed accrual and register overtime?
Yes. Fixed accrual to the hour bank and ongoing overtime registration can be combined.
When is fixed accrual credited to the hour bank?
When is fixed accrual credited to the hour bank?
On the 1st of the selected period (month, quarter, or year), the chosen number of hours is credited to the hour bank as set in the policy.
When should fixed accrual be used?
When should fixed accrual be used?
Fixed accrual is relevant when the hour bank is used as a fixed balance scheme and not just for flex time.
If the hour bank is only to handle plus/minus hours from daily registration, fixed accrual is not necessary.