As a payroll admin, you have access to logs, which are used to track registrations and approvals.
Logs help you to:
Get an overview of registrations that are awaiting approval
Check the history of a registration (Created, approved, deleted)
Follow up on monthly emails that require approval
It's important to use the right log depending on what you want to find. The three logs each give you an overview of:
Awaiting approval
See which registrations are still waiting to be approvedActivity log
See all changes, including when a registration was created, approved, or deletedMonthly email follow-up with approval flow
See the status of employees – have they approved the latest month?
Log: Awaiting approval
The Awaiting approval log gives you an overview of registrations that are waiting for approval.
Found under:
Payroll admin → Logs → Awaiting approval
In this log, you can:
See all registrations that have not yet been approved
Get an overview before running payroll
Make sure all registrations are ready for export
You can use the filter to search for specific employees, registration types, or dates.
Use this log when you want to find out which registrations are still waiting for approval.
Log: Activity log
The Activity log shows the history of a registration, including the date of each action (creation, changes, deletion) and who performed it.
Found under:
Payroll admin → Logs → Activity log
In this log, you can see:
Created registrations
Approvals and rejections
Deleted registrations
Changes to registrations
Select the period you want to view activities for using the date fields. You can search for activities in intervals of up to 3 months at a time.
You can also choose to only include activities that happened after a selected date. If a registration was made before the selected date, it will not appear in the log.
You can choose whether to see all registration types in the activity log or just one specific type (for example, vacation, work hours/time registrations, or sickness). You can also use the search field to look for a specific employee, date, or action.
The action column shows the status of the registration, meaning whether it has been registered, changed (updated), approved, or deleted.
The date field on the far right shows when the action on the registration took place.
Each registration has a unique ID. All actions taken on the registration share the same ID.
Use this log when you want to:
have an audit trail (Created → approved → deleted) for a registration, including timestamps and who performed the action
see when a registration was created and compare it to when it was taken
Please note that deleted registrations cannot be restored automatically. However, they can be found in the activity log and then manually recreated.
Log: Monthly follow-up with approval flow
The Monthly follow-up with approval flow log shows which employees have received a monthly email follow-up and whether they have approved that the period is correctly settled in their calendar.
Found under:
Payroll admin → Logs → Monthly follow-up with approval flow
In this log, you can:
See which employees still need to approve a period
Get an overall overview of approval status
Use this for follow-up – not for finding deleted or missing registrations.
FAQ
Can I see who created, changed, or approved registrations?
Can I see who created, changed, or approved registrations?
Yes, as a payroll admin you can see a full history of registrations via the Activity log:
Payroll admin → Logs → Activity log
Here you can see:
Who created a registration
Who approved or rejected it
Whether a registration has been changed or deleted
When the actions were performed
Use the activity log when you need an overview of who did what on a registration.
This is not a report you need to download, but data from the activity log can be exported to Excel.